Personal Attributes

•   High integrity, professionalism, and commitment to excellence.

•   Forward-thinking mindset with a passion for innovation and sustainability.

•   Adaptability to evolving project requirements and a dynamic corporate culture.

Qualifications

Minimum 5 years of administrative experience, preferably in a corporate environment Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills Demonstrated discretion in handling confidential information Experience with travel arrangement and calendar management Ability to work extended hours occasionally as needed
 

Key Responsibilities

Manage complex calendar scheduling and coordination for executive team members, including internal meetings, client appointments, and industry events while always maintaining strict confidentiality and professionalism Coordinate and arrange domestic and international travel arrangements, including flights, accommodations, and detailed itineraries while ensuring compliance with company travel policies Process expense reports and handle invoice reconciliation using our enterprise resource planning system, maintaining accurate records and following up on any discrepancies Draft and edit professional correspondence, presentations, and reports using advanced Microsoft Office skills, with particular attention to detail and branding guidelines Organize and maintain digital and physical filing systems, ensuring quick access to important documents and maintaining appropriate security protocols Assist in planning and coordinating executive meetings, board meetings, and company events, including venue selection, catering, and preparation of materials