Position Title: Administration Assistant
Department: Operations & MRTA
Location: Brisbane, QLD
Employment Type: Full-Time, Local Terms
Start Date: 01-02-2025
End Date: 31-01-2026

Purpose of Role:
The Administration Assistant provides essential administrative support to the Operations & MRTA Manager and their leadership team. This role focuses on streamlining administrative tasks, enabling efficient day-to-day operations, and fostering effective coordination across key business activities.

Core Responsibilities:

Manage and integrate calendars for the Operations & MRTA Manager and key leaders. Coordinate team travel, training schedules, and field visits. Organize team activities, including onboarding and engagement initiatives. Schedule, document, and track actions for key meetings (weekly/monthly). Coordinate site tours (e.g., for VIPs, JV partners, and community groups). Oversee team leave management, rosters, time-tracking, and absence reporting. Assist with HSSE incident reporting and follow-up. Provide reporting and data support for audits and management systems. Maintain organizational charts, distribution lists, and team communication platforms (e.g., SharePoint, MS Teams). Handle other administrative tasks as required by the Operations & MRTA team.

Skills & Requirements:

Demonstrated experience in similar administrative roles. Advanced skills in Microsoft Office (Word, Excel, PowerPoint). Familiarity with incident management systems and financial tools (e.g., SAP). Excellent communication, time management, and problem-solving abilities. High attention to detail and ability to work autonomously. Proactive, professional, and team-oriented mindset.

Work Schedule: Monday to Friday (Office-based). Flexible work options may be considered.

Visa and Work Authorizations: Australian Citizen, PR or Permanent Work Rights holders only.