The communities we serve are at the heart of our operations.

Part of Downer Group, our Social Infrastructure and Citizen Services business unit delivers the critical thinking, building, maintenance and sustainment behind Australia and New Zealand’s essential public assets, facilities and community services. The communities we serve are at the heart of our operations. We run hospitals, manage client data centres, we take asset management risk, and we are a trusted advisor and partner to our New Zealand and Australian Defence Forces. Arguably no other business within Downer better embodies our purpose; to enable our communities to thrive.

Join us on the journey.

We currently have an opportunity for an Administration Assistant to join our team. Working closely with the Contract Manager, you will be responsible for the effective delivery of office and administrative relations to the WA schools & QEII carpark contracts in WA and ensuring efficient support to the contract manager and operations team.

What you’ll do

The role has a broad remit, with key responsibilities outlined below:

Act as a point of contact for Downer & Facilities Management Services to address or refer matters to other applicable managers, and follow up as required. Follow up matters arising from meetings or other requests, including seeking information and coordinating responses from relevant Managers. Prepare and review documentation, including all reports, as required. Coordinate the daily authorisations and functions of the Contract including subcontractor coordination, compliance and KPI’s. Coordinate the review, finalisation, and submission of the Monthly Report. Review and support development of a range of contract documentation to support Service Line Managers and recommend changes and streamlining as required for approval

What you’ll bring

Qualification in business management or equivalent relevant experience. Experience supporting scope changes, variations and modifications to services. Demonstrated leadership within a collaborative and cross-functional working environment, delivering required outcomes against performance-based contracts. Ability to develop and strengthen relationships at all levels with key stakeholders and clients. Highly effective planning, reporting and prioritising skills. Advanced communication and presentation skills

More than anything, you’ll have a strong work ethic, a positive attitude, and a drive to provide high quality outcomes for the Social Infrastructure and Citizen Services business unit and our clients. 

Why work for us?

Working for the Social Infrastructure and Citizen Services business unit, means every day you will be enabling our communities to thrive.  With a bright future ahead of us, you find purpose here and have the opportunity to directly impact and contribute positively to our future.  You’ll also find a range of benefits available such as:

Training and development to support your career.  Internal career opportunities across the Downer Group business.  Affordable healthcare covers, discounted car purchase and rental (with selected brands), and other retail discounts. An Employee Assistance Program providing access to professionals to support you (and your family) to achieve your personal or professional goals through wellbeing coaching, counselling, financial advice, legal advice and more.

This exciting role offers you the opportunity to work in a dynamic environment with a highly successful organisation. If you are passionate about what you do and motivated to succeed, then apply now.

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.