JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Shaping the future of real estate for a better world 

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. 

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. 

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. 

What this opportunity involves: 

Are you a detail-oriented professional with strong financial acumen and excellent administrative skills? Join our team at 670 Chapel as our new Administration Manager! This position is Part-Time, 3-days per week.

An overview of the role:  

Maintain financial accuracy and budget tracking of the Centre's operating costsAnalyse and manage Income and Expenditure (P&L) reportsProcess monthly accruals, journals, and prepaymentsPrepare and distribute Outgoings and Marketing Budget Statements annuallyCalculate and process turnover rent where applicableManage reception, including customer service, calls, and enquiriesHandle office documentation, correspondence, filing, and record-keepingMaintain various office registers (lost property, keys, breaches, retailer lists, etc.)Prepare and distribute monthly reports with commentary on budget variancesPerform lease administration duties, including maintenance of Tenancy Schedules, Insurances, and Bank GuaranteesManage invoice processing, including raising purchase orders and codingSupport maintenance of operational risk and compliance mattersEnsure tenant compliance with lease agreements (sales reporting, insurance, trading hours, etc.)Assist Centre Management team in maintaining presentation standardLiaise with Receivable and Processing team on financial mattersCoordinate with Property Finance team on MRI financial requests and processesSupport Centre Manager in addressing operational issues related to the Centre and Owners Corporation

Sound like you?  This is what we’re looking for: 

Previous experience supporting a small team in an administrative capacityFinancial or accounting experience preferredStrong computer skills, especially in Microsoft Word and ExcelExcellent organisation, time management, and communication skillsAbility to work on-site due to operational requirements

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number AFREQ405664

Location:

On-site –South Yarra, VIC

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.