Company Description

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

Whether it is honing your skills or building your network, we know that success cannot come without growth. Our programs equip you with the knowledge and training you need to play a valuable role on your team and establish a long-term career.

Job Description

The Team and Job Summary

We are seeking a detail-oriented and efficient Administrative Analyst to join our Stittsville, ON, Canada, team.  This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the J.S. Held team, whose responsibilities extend beyond those of traditional Administrative Assistants. The ideal person for this role will need to not only have a strong grasp of the administration of the office (client relationships, suppliers and vendors’ management, invoicing support, document management, etc.), but also be flexible and a strategic thinker able to take on a variety of tasks.

Job Responsibilities

Strong ability to utilize Microsoft Word and PowerPoint to create documents according to internal standardized guidelinesManage shipping, receiving, and act as our customs broker in person in our Stittsville, ON officeEnsure that health and safety guideline are metSupport engineering staff in managing client relationships, coordinating inspections and meetings, managing project tasks, and responding to client requestsCalendar management - coordinate availability of staff and equipment for meetings, inspections, and teleconferencesSupport in travel preparations and expense reports Support in invoicing, follow-up of A/R, and time-keeping processesFile Management - receive documents from clients and assign tasks to engineersNew project intake - coordinate conflict checks, gather key information, set up new projects, and assign tasks to team membersSupport in preparing presentations for clients, coordinating marketing events, etc.Support in responding to client requests and requesting info from clientsLiaison with J.S. Held officesGeneral assistance to employees: new hire on-boarding, etc.

Qualifications

Required Qualifications

Outstanding interpersonal communication, organizational, and analytical skillsBachelor's Degree (BA) from four-year college or university or related experience, training, or combination thereof.Computer skills required: Internet Software; Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook); and Presentation software (PowerPoint).

Physical and Mental Job Qualifications

Occasionally required to stand.Frequently required to walk.Continually required to sit.Continually required to utilize hand and finger dexterity.Continually required to talk or hear.Occasionally exposed to outside weather conditions.While performing the duties of this job, the noise level in the work environment is usually quiet.The employee must occasionally lift and /or move more than 25 pounds.Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus.

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Additional Information

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

Our flexible work environment allows employees to work remotely, when neededGenerous PTO PolicyMedical, Dental, and Vision InsurancePension PlanCommuter Benefit

A reasonable estimate of the salary range for this role is $72,000 - $82,000. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

 Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email [email protected] and include “Applicant Accommodation” within the subject line with your request and contact information.