Job Description We are seeking a highly organized, detail-oriented, and adaptable **Administrative/Event Associate** to support our dynamic Events and Philanthropic Connections teams. This position will provide critical administrative assistance, database management, and event logistics support. The Associate will be a departmental point person for registration and event support for multiple events and special projects throughout the year. The Administrative/Event Associate will report directly to the Director of Events and have a dotted line reporting relationship to the VP, Philanthropic Connections. This role is ideal for a highly organized, detail-oriented, proactive, and adaptable individual who thrives in a fast-paced, collaborative, and mission-driven environment. **Key Responsibilities:** + **Administrative Support:** Provide general administrative assistance to the Events and Philanthropic Connections teams, including calendar management, meeting preparation, and internal/external correspondence. + **Event Registration & Database Management:** Lead the registration process for virtual and in-person events, update and maintain accurate database information, and serve as the primary point of contact for volunteers, attendees, and staff, ensuring prompt and courteous responses to all inquiries. + **Event Logistics Support:** Provide production and logistical support for events by processing invoices and contracts, maintaining event records, coordinating logistics, booking vendors, and preparing event supplies. + **Cross-functional Collaboration:** Coordinate with event team members to support event planning meetings and ensure all aspects of event logistics are covered. + Other duties as assigned with or without accommodation. Requirements **Education:** + Associate degree or equivalent experience **Experience:** + 2-3 years of administrative and/or event planning experience in a fast-paced, service-oriented environment. Prior experience in community work, event planning, working with volunteers is required; not-for-profit experience preferred. **Skills/Competencies:** + Ability to prioritize and manage multiple tasks and deadlines effectively in a fast-paced environment. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM databases; experience with Zoom and other virtual event platforms preferred. + Ability to manage projects proactively, pay attention to detail, and ensure accuracy and follow-through on all tasks. + Strong written and verbal communication skills, with the ability to author and proofread documents and correspondences professionally. + Strong interpersonal skills, able to interact with volunteers, community members, and internal stakeholders effectively. + Ability to maintain confidentiality and exercise sound judgment in a variety of situations. + Experience supporting event logistics and ensuring smooth execution. + Ability to be flexible and adaptable to changes and shifting priorities. **Working Conditions:** + Hybrid Work Schedule: CJP staff follow a hybrid work model. On-site work is required on Tuesdays and Wednesdays, while remote work is an option on Mondays, Thursdays, and Fridays, with occasional in-person meetings on those days. + Flexibility to work occasional nights and weekends is necessary for this role. + Must possess a driver’s license, a car or access to a car, and willingness to drive to and from events. + Physical Requirements: This role involves remaining in a stationary position, often sitting or standing for prolonged periods, primarily working at a computer. This role also requires the physical capability to easily move all necessary production supplies, some weighing less than or up to 50 pounds, without assistance, including pushing, pulling, and bending. + Inclusivity: We are committed to creating an inclusive environment for individuals of all abilities and backgrounds.