Posting Description

ADMINISTRATIVE AND FINANCIAL ASSISTANT, Institute Affairs, performs complex and diverse work for Institute Events to research and resolve problems, exercise independent judgment, and anticipate needs; completes complex finance-related activities; assists with the Event Registration process; manages the executive director’s complex and diverse calendar; answers phones; schedules meetings; makes travel arrangements; greets visitors; tracks RSVPs, academic regalia orders, and other information within department’s relational database; supports administration of the MIT Events Calendar; manages office operations; reviews monthly accounting statements; creates service requests and requisitions; handles travel expense reports, processes invoices and other payments, reconciling budgets and accounting statements; assists with budget management activities such as reporting, monitoring use of MIT procurement and travel credit cards; and prepares financial transactions for approval (e.g. quotes, purchase orders, and contracts).