At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility. Around 112,000 employees contribute to the BASF Group's success worldwide. Our business comprises the Chemicals, Materials, Industrial Solutions, Surface Technologies, Nutrition & Care and Agricultural Solutions segments.
We want to contribute to a better world with enhanced quality of life for everyone. That is why we have firmly anchored the three pillars of sustainability - the economy, environment and society - into our corporate purpose, our strategy, our targets and our operations. They are the core of what we do, a driver for growth and an element of our risk management.
We believe that chemistry has a critical role to play in achieving greater sustainability. We are determined to move forward in this respect.
Our employees are at the forefront of this transformation, across every role and function in the organization. Join us today in shaping a sustainable future together.
About The Role
Reporting to Senior Vice President, Global Business Services, Asia Pacific, you will:
How You Will Do It
Provide comprehensive secretarial and project support to the Senior Vice President and the unitManage the Senior Vice President's calendar, including appointment scheduling, coordination with other parties, and preparation for meetings as neededHandle travel arrangements and expense reporting, as well as manage correspondence, including email messages and telephone callsEnsure compliance with payment requisition and order procedures, and follow up on payment processes, including invoices, expenses, and related reports, as well as inter-departmental cross-chargingSupport the preparation and logistics of meetings and assist in the consolidation of presentation materials whenever requiredIndependently manage the daily operations of the office for the unit, focusing on IT, administration, and finance tasks, including:Oversee expense reimbursements, invoices, payment requisitions, and vendor payments, as well as managing vendor registration and inter-departmental cross-chargingDistribute incoming mail and courier services dailyCollaborate with IT and HR to facilitate administrative arrangements for new and departing staff, including managing office assets and providing support for visitors and guestsCoordinate all administrative arrangements for office projects and unit activities, such as on-site and virtual events, webinars, video conferences, and team-building activities, while serving as a primary contact for internal and external communicationsSupport ad-hoc projects and general office duties or other tasks, including organizing project team meetings as needed
What We Look For
Bachelor’s degree in business administration, management or a related disciplineMinimum 3 to 5 years of proven experience supporting senior management, preferably in a multinational environment or in a team support roleAttention to details, proactive and self-motivated, with the ability to work independently under pressure and collaboratively as part of a teamMaturity with high degree of professionalism in interacting with a diverse group of people across various cultures, levels and locationsExcellent organizational with a strong service mindset, with the ability to prioritize tasks effectivelyProficiency in Microsoft Office applications and systems for daily office operations, communication and virtual meetings setupsExcellent command of written and spoken English and Putonghua
BASF has a rich history in Hong Kong, dating back to the 1880s when it began selling textile dyes in the region. Over the years, the company has grown and expanded its presence, establishing its East Asia Regional Headquarters in Hong Kong in 1995.
As a multinational company with a long-standing presence in Hong Kong, BASF is committed to the city's continued success as an internationally competitive business and financial center.
By the end of 2024, BASF East Asia Regional Headquarters Limited had 260 employees.