Job Summary

In this role, you will provide timely, accurate and proactive administrative and operational support to the sales and trading teams within the Global Markets department.

Job Description

What is the opportunity?

A successful administrative assistant possesses structure, attention to detail, quality focus, high energy and flexibility in a fast-paced deadline driven environment. In this role, you will need to work well in a team environment, act with professional courtesy and acumen, and deliver flawless work output. Your daily routine includes interaction with sales and trading as well as senior level internal and external clients. A high standard of customer service must be maintained by taking ownership and accountability, prioritizing incoming inquiries and highlighting issues requiring immediate attention.

What will you do?

Maintain outlook calendars and manage the coordination and logistics of both internal and external meetings for teamArrange and coordinate domestic and international travel agendasHandle expense reports for assigned staff, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelinesAct as a subject matter expert for the team, regarding T&E as well as other policies and proceduresManage phones and screen incoming calls and determine the level of priorityArrange video conferences and meeting spacesManage client contact information in RBC’s CRM (Client Relationship Management system), assist with call reports and various data entryAssist with technology requests, supply orders and miscellaneous queriesAssist with staff on-boarding and off-boarding, which includes requesting equipment setup and system accessCreate and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetingsPrepare and submit invoicesHandle regular activities without prompting, and advise in advance of issues or delaysWork cooperatively with other team members in positive partnership to support and provide overall coverage and backup supportMaintain information flow to internal partners and remain up to date on divisional activities and business objectivesLead and coordinate ad hoc projects as requested

What do you need to succeed?

3-4 years providing administrative support, ideally within finance industryBachelor’s degree or equivalentAbility to work in a dynamic, fast-paced environmentAbility to organize, prioritize, multi-task and solve problems efficientlyHigh attention to detailStrong written and verbal communication skillsHigh degree of integrity and confidentialityHigh proficiency in Microsoft applications - Outlook, Word, Excel, PowerPointAble to learn new technology quickly and adapt functionality to departmental needsExhibits sound judgement and decision-making abilitiesAbility to interact effectively and establish good working relationships with other internal and external personnel Excellent telephone etiquetteSelf-starter with ability to work independently

​

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive total rewards program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicableLeaders who support your development through coaching and managing opportunitiesAbility to make a difference and lasting impactWork in a dynamic, collaborative, progressive, and high-performing teamOpportunities to do challenging workOpportunities to building close relationships with clients

The good-faith expected salary range for the above position is $65,000 - $85,000 depending on factors including but not limited to the candidate’s experience, skills, registration status; market conditions; and business needs.  This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan.

RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

Drives RBC’s high-performance cultureEnables collective achievement of our strategic goalsGenerates sustainable shareholder returns and above market shareholder value

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORK

City:

New York

Country:

United States of America

Work hours/week:

40

Employment Type:

Full time

Platform:

CAPITAL MARKETS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-01-25

Application Deadline:

2025-02-08

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
​​​​​​​
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.