JOB DUTIES Provides support to the Vice President of Ancillary Services, Director and Construction Coordinator of Facility Engineering. Acts as Recorder for Physical Environment, Safety Management, and Workplace Violence Prevention Committees’ meetings and other meetings as requested.  Assists with the preparation of applicable reports. Prepares and processes information/reports as requested to state agencies (DOH, Labor & Industry, Penn DOT) -- Tier II, DNV, Placard Program. Manages regulatory inspection documentation -- follow-up actions taken by FED. Serves as Coordinator for ECRI recall system. Maintains property matrix and performs account coding for all utilities. In absence of the Facility Engineering Secretary, answer's FEDs hotline, processes FED POs, assigns routine work orders to FED staff. Manages the sign program for facilities and affiliates. Prepares and approves payroll and maintains attendance records for FED staff. Prepares and maintains FED staff master schedule. Maintains Policy/Procedure and Assessment manuals. Maintains in-service, orientation, education and other staff records. Orders and maintains departmental supplies. MINIMUM EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED High School graduate or GED equivalent Business training preferred Ability to readily apply the rules of grammar, spelling, and punctuation Minimum one-year experience with office work Experience with personal computers, word processing, spreadsheet, graphics and data base required General knowledge of Facility Engineering Department operation, tools and equipment preferred Must have excellent communication skills Schedules meetings and prepares presentations for VP of Ancillary Services. Orders publications for patient waiting areas and distributes to volunteers for delivery. Performs other duties as assigned.  WORKING CONDITIONS

Primarily in an office setting. May need to work under stressful situations with frequent interruptions.