**Overview** Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Dallas, TX. **Responsibilities** Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Texas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment. + Update and maintain project, employee, and client data in Microsoft D365 (marketing database) + Prepare expense reports and book travel + Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons + Support conference and event planning efforts + Assist with production of proposals, leave behinds, reports, etc. as needed + Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals + Help with a wide range of research tasks to assist marketing managers/leaders on various efforts + Print and bind large, technical documents + Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator + Coordinate conference rooms/meetings/staff calendars + Coordinate and arrange FedEx and courier delivery services + Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.) + Additional duties as assigned **Qualifications** **Basic Qualifications:** + Minimum of 2 years’ experience in a professional office environment + Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint + Detail-oriented + Strong organizational skills and multi-tasking abilities + Ability to work under tight deadlines and handle multiple assignments concurrently + Positive attitude/support mentality + Team player **Desired Qualifications:** + A/E/C (Architecture/Engineering/Construction) industry knowledge or experience Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/16555/administrative-assistant%2c-marketing/job?mode=apply&apply=yes&in\_iframe=1&hashed=-1834442239) Share on social media _Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._ PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role. If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/) **Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.** Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities **Posted Date** _2 weeks ago_ _(1/13/2025 12:23 PM)_ **_ID_** _2025-16555_ **_Education_** _None_ **_Discipline/Focus_** _Marketing_