Administrative Assistant Job Function 1: Reception & Registration. Greet patients, obtain patient (information verification) update chart with most current information in EPIC. Send Welcome Packet with all needed additional material to new patients. When patient arrives be sure to check patient name, DOB, medical record number and referring OB name. When nuchal patients arrive be sure to ask if the finger stick has been completed, if not give the patient the correct paperwork to complete prior to being seen. Be sure to get request for services with appropriate codes for all new patients and scans that we have not ordered. Verify patient eligibility and insurance participation. Be sure to check in with patients to ensure they are comfortable and update them on their wait times. Job Function 2: Request for Services. Responsible for making sure that all new patients or returning patients with new issues have a clear and concise request with correct diagnosis and ultrasound wanted marked. Make sure referring OB information is correct. Job Function 3: EPIC Charts file Lab Result, Consults & Misc. Paperwork. Check charts two days in advance of appointments. Check all charts for insurance and get proper insurance authorizations for those needed. Job Function 4: Insurance. Assist authorization admin to obtain authorizations for all needed scans and procedures from insurance companies. Obtain authorizations and prior approval for all scans being sent out to other locations. Obtain authorizations for scans that were performed but not authorized prior to appointment. Send authorizations and approval to proper sites for correct billing. Job Function 6: Scheduling & Phones. Answer phones, schedule/cancel patient appointments. Check patients out upon exit. Schedule follow up exams as recommended. Enter correct patient information into new patient appointments and verify information for returning patients. Retrieve messages from voice mail. Return patient calls. Job Function 8: New Employees. Assist with training all new employees. Job Function 9: Billing. Making sure that all diagnosis codes, referring OB and provider are correct. Job Function 10: Timecard & Other Duties. Perform API checks to ensure your time is in correctly. Put in all PTO and NPTO when needed prior to the end of the pay period. Inform your administrative services supervisor or your team lead of any issues with clocking in or out. Send an email with these issues as soon as they occur. If working no lunch, be sure to obtain approval. Required: 1. High School Diploma or equivalent. 2. Minimum 2 years of experience in Business Administration or relevant area. Preferred: OB/GYN or women's health experience ABOUT US At Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include: + Morristown Medical Center, Morristown, NJ + Overlook Medical Center, Summit, NJ + Newton Medical Center, Newton, NJ + Chilton Medical Center, Pompton Plains, NJ + Hackettstown Medical Center, Hackettstown, NJ + Goryeb Children's Hospital, Morristown, NJ + CentraState Healthcare System, Freehold, NJ + Atlantic Home Care and Hospice + Atlantic Mobile Health + Atlantic Rehabilitation We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners. We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades: + 100 Best Companies to Work For ® and FORTUNE® magazine for 15 years + Best Places to Work in Healthcare - Modern Healthcare + 150 Top Places to work in Healthcare - Becker's Healthcare + 100 Accountable Care Organizations to Know - Becker's Hospital Review + Best Employers for Workers over 50 - AARP + Gold-Level "Well Workplace": Wellness Council of America (WELCOA) + One of the 100 Best Workplaces for “Millennials” Great Place to Work® and FORTUNE® magazine + One of the 20 Best Workplaces in Health Care: Great Place to Work® and FORTUNE® magazine + Official Health Care Partner of the New York Jets + NJ Sustainable Business Morristown Medical Center is a nationally-recognized leader in cardiology and heart surgery, orthopedics, gynecology, geriatrics, gastroenterology and GI surgery, pulmonology and lung surgery, and urology. We are the only hospital in New Jersey named one of America's '50 Best Hospitals' for six consecutive years by Healthgrades and one of the World's Best Hospitals by Newsweek. We were included on Becker's Healthcare 2020 list of "100 Great Hospitals in America". In addition, Leapfrog recognized us with an "A" hospital safety grade - its highest - twelve consecutive times, and the Centers for Medicare and Medicaid Services awarded us again with its highest five-start rating in 2020. Morristown Medical Center is a Magnet Hospital for Excellence in Nursing Service, the highest level of recognition achievable from the American Nurses Credentialing Center for facilities that provide acute care services. Our nonprofit hospital was also designated a Level I Regional Trauma Center by the American College of Surgeons and a Level II by the State of NJ. EEO STATEMENT Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.