The Administrative Assistant is responsible for performing a wide range of office support activities for the Food & Beverage department managers, supervisors and support staff to facilitate the efficient operation of the department. Projecting a professional company image through in-person and phone interaction, the Administrative Assistant job duties will include general clerical, reception and project-based work. The position enhances both team’s effectiveness through the execution of a variety of essential administrative duties requiring sensitivity, initiative and independent judgment. The Administrative Assistant supports all team’s priorities, facilitating the development of relevant policies and actions. The Administrative Assistant must use independent judgment and initiative in the planning, organization and performance of confidential and time sensitive administrative assignments.

Essential Duties & Responsibilities

1. Assists with payroll responsibilities, which include entering codes, weekly review of hours, worked and ensuring employees are paid correctly. 

 2. Assists department management staff with general administrative tasks such as record keeping, copying, filing, organizing, scheduling, developing documents, answering and directing phones.  Procures all trade supplies, and capital expenditures for the entire department, petty cash transactions and reimbursements. 

3. Maintains all information entered into department databases, including employee contact information, corrective action, guest complaints, daily sales, variances, leaves of absence, and complimentary meal reporting. 

4. Carries out day-to-day office administrative functions; ensures that all records and files are maintained and held securely and that the confidentiality of information is upheld. 

5. Arranges and assists in planned meetings; prepares summaries of meetings and conferences, as needed or directed.  

6. Controls asset tracking, including verification and disposition of assets. 

7. Organizes and maintains executive files and other confidential records and databases through document retention systems, to prepare the department for internal and external audits. 

8. Acts as a liaison for any visitors to the Food & Beverage office, contacts the party and escorts them to their location. 

9. Monitors the entire department's TB test and Food Handler Card renewals and notifications. 

10. Performs other duties as assigned to support the efficient operation of the department. 

Education/Experience/Qualifications 

High School Diploma or GED required. 

Minimum of two (2) years related administrative experience required. 

Intermediate proficiency in Microsoft Outlook, Word and Excel is required. 

Above average clerical, typing and organizational skills is required.  

Demonstrative experience working in a highly professional, multi-tasking environment and possessing outstanding interpersonal skills is mandatory. 

Polished and professional demeanor in person, online and via phone with exceptional verbal and written communication skills, including strong spelling and grammatical skills. 

Demonstrated maturity and poise; ability to employ perfect discretion with privileged information. 

Must be detail-orientated and able to work independently. 

Must maintain a professional appearance. 

Certificates/Licenses/Registrations

At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license. 

 Must obtain and maintain a current Food Handlers Card and negative TB test. 

Yaamava’ Resort & Casino at San Manuel will make reasonable accommodations in compliance with applicable law. 

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

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