Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we’re delivering reliable water and wastewater services to our communities.  If you’re looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team!

About Essential Utilities

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.

Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.

We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.

Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. 

Are you looking for a fantastic career at Aqua? We have a great opportunity for a part time Administrative Assistant, under the direction of the Fleet Administration Manager. This role will respond to customers, both internal and external as well as assist Fleet Operations Manager and Fleet employees in directing activities associated with maintaining the company’s fleet of vehicles and mechanical equipment and providing general office support. Some duties require confidentially, where trust and accuracy are important.

ESSENTIAL DUTIES:

Answer phones, direct incoming mail, prepare outgoing mail, and order departmental office supplies.Assist in the set-up of all new vehicles, leased, purchased or those acquired through acquisitions into vehicle file folders and Dossier Fleet Inventory, EKOS Fuel Management System and current leasing company programs. Assist in the setup of disposal of all vehicles, provide proper paperwork to various auctions, leasing companies and provide communication of all sale transactions with accounting. Maintain the vehicle inventory in Dossier, Holman, and Pipeline. Prepare the monthly reports in conjunction with the Vehicle Inventory Report.Assist in performing and/or oversee the flow of paperwork in connection with all activities within the department including time sheets.Operate computerized gas-dispensing software (EKOS) which records all gas dispensed at all EKOS fueling locations. Program all the vehicle keys in the system. Keep records of all the active keys by department and make changes when necessary to update and maintain employee and vehicle fuel history. Re-program keys on an as-needed basis when they are lost or damaged.Record all gas dispensed at remote locations along with fuel purchased with fuel cards. Record fueling at remote sites, which requires manual entries into EKOS and Dossier in order to maintain odometer reasonability. Retrieve cost per mile reports. Generate an electronic fuel import weekly from various vendors and import directly into Dossier for fuel & mileage reporting.Maintain and reconcile p-card transactions for repairs and services performed on all outside repairs. Reconcile charges with the state’s various controllers for Fleet charges allocated on the p-card.Process all vendor invoices for capital and operating budgets for all remote service locations with a purchase order in SAP. Expedite these invoices daily and maintain department’s vendor invoice files.Acts as an analyst and provides charts, data reporting, and able to assist with Capital and Operating budgets and Forecast.Compose and prepare general correspondence and presentations.Prepare meeting agendas and record minutes of meetings.Coordinate the Corporate Claims Management vehicle accident program. Coordinate driver training for all employees.Assist in maintaining updated information in the GPS system.Assist with the 1-800-2ADVISE Driver Check program and coordinate training related to the Driver Check program.Assists with other tasks or projects as assigned.

QUALIFICATIONS:

High School diploma/GED is required.Candidates having any previous parts of fleet experience, vehicle leasing experience, fleet management software is preferred.Valid drivers license is required

KNOWLEDGE, SKILLS AND ABILITIES:

Proficient in Microsoft Office (Email, Word, Excel, PowerPoint).Excellent written and verbal communications skills; communicate effectively (clearly, concisely, and professionally) with internal customers.Strong customer service skillsAbility to work well under pressure.Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment.A team player able to work effectively in a team fostered multi-tasking environment.  

WORKING CONDITIONS/PHYSICAL DEMANDS:

Perform sedentary work- exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Aqua, an Essential Utilities company is an Equal Opportunity / Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.
Aqua is committed to providing reasonable accommodation to individuals with disabilities.  If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-9012).  
To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to:

Family members cannot result in a supervisor/subordinate reporting relationshipFamily members cannot work in the same department.