Main Duties and Responsibilities:
I. Provides frontline and Logistical Support to the MEQAU committee

Assists MEQAU Chair in overseeing and monitoring the implementation of quality assurance activities such as but not limited to the following; evaluation of modules, evaluation of faculty stakeholder surveys, internal quality assessment, external accreditation, and other quality assurance initiatives Facilitates the process of module and faculty evaluations by the students across all year levels and collates and organizes all evaluation data for review and analysis by the MEQAU using existing evaluation tools and platforms used (i.s. Google Forms, Canvas, etc) Facilitates the process of module evaluation in Canvas or other platforms applicable by the assigned students Facilitates the process of faculty evaluation in Canvas Recommends improvements in the module and faculty evaluation process as needed Ensures that the evaluations are accomplished promptly by the assigned students by coordinating with the year-level administrative assistants and module coordinators. Coordinates and corresponds with the OAD, OD, OSA, and other respective offices for quality assurance concerns (i.e. data gathering, submission of reports, etc.) and external accreditors and institutions Provides secretarial and clerical support to the MEQAU head and its members Oversees the work schedules and appointments of the MEQAU Coordinates appointments and meeting schedules of MEQAU with school administrators, YLC/AYLC/faculty, students and other stakeholders (internal and external) Drafts memos, correspondence and other communication materials Serves as receptionist, attending to the various stakeholders of MEQAU Attends to queries and requests, and coordinates the flow of information internally and with other department/organizations concerned Organizes and monitors the MEQAU files, supplies, fixtures, and equipment Receives, files, and safekeeps MEQAU records, mails, facsimile messages, and other communication materials, and ensures ease of retrieval Monitors, purchases, and maintains sufficient stock of supplies Assists in overseeing the physical upkeep of the office, ensuring that supplies, fixtures, and equipment are properly stored and in good condition Assists in the preparation and conduct of MEQAU administrative activities (e.g. meetings, preparation for accreditation, evaluation of modules and faculty ) Coordinates attendance and logistical requirements (e.g., venues, food, resources) Documents and takes minutes of meetings and/or proceedings of the Year Level Informs the head of MEQAU of any administrative concerns and refers critical incidents that need attention Provides logistical and administrative support for school-wide quality assurance activities

II. Financial Management Support

Assists in monitoring finances of the MEQAU ensuring that financial requests are correct and within budgetary limit Keeps track of financial records and expense accounts of MEQAU Prepares summary of expenditures Processes and coordinates financial transactions, payments, and purchase requisitions of MEQAU, obtaining necessary approvals and documents Follows up with the Central Accounting Office payments made, coordinates its status, and when necessary, arranges for bank deposits Prepares reference materials for the yearly budget requests of the MEQAU Performs other duties as may be required from the position