Administrative Assistant – Electronic Filing
David Aplin Group
Join a top employer and advance your career. Aplin has partnered with a Edmonton Downtown based company to hire an Administrative Assistant who is exceptional in data management!
This is a 6 week contract with potential of extension!
Responsibilities:
Review and organize approximately 1,500 files.Handle sensitive employee information such as offer letters, employment contracts, and other confidential documents.Accurately scan and save documents onto the network, adhering to a predefined location and naming convention.Refile physical documents post-scanning, ensuring proper documentation control and organization.Collaborate with HR team members to resolve discrepancies or questions regarding files or processes.Ensure compliance with company standards for recordkeeping and data management.Maintain confidentiality and security of all personnel records and sensitive information.Assist in additional administrative duties as required, supporting HR-related functions.Qualifications:Proven experience in administrative roles, particularly in document management and recordkeeping.Background in HR is an asset.Strong technical aptitude with the ability to quickly learn and navigate new or outdated systems with ease.Proficiency in Microsoft Office Suite and Windows environments, with particular strength in file management and data entry.Excellent attention to detail, ensuring accuracy in documentation and file management.High level of organizational skills to manage large volumes of documents efficiently.Ability to handle confidential and sensitive information with the utmost discretion.Strong communication skills, comfortable asking questions or seeking clarification to ensure tasks are completed correctly.Self-starter with the ability to work independently and take initiative when necessary.Adaptability to work in a fast-paced, deadline-driven environment.Problem-solving skills to identify and resolve issues related to document discrepancies or system navigation challenges.Available to start right away!
Aplin is an award-winning employment agency dedicated to connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and there are no fees to apply for our jobs or to engage with our recruiters in finding a new career. Companies hire us to help them expand and diversify their teams. All applicants must be legally entitled to work in Canada, which includes having the appropriate documentation, such as a work permit.
This is a 6 week contract with potential of extension!
Responsibilities:
Review and organize approximately 1,500 files.Handle sensitive employee information such as offer letters, employment contracts, and other confidential documents.Accurately scan and save documents onto the network, adhering to a predefined location and naming convention.Refile physical documents post-scanning, ensuring proper documentation control and organization.Collaborate with HR team members to resolve discrepancies or questions regarding files or processes.Ensure compliance with company standards for recordkeeping and data management.Maintain confidentiality and security of all personnel records and sensitive information.Assist in additional administrative duties as required, supporting HR-related functions.Qualifications:Proven experience in administrative roles, particularly in document management and recordkeeping.Background in HR is an asset.Strong technical aptitude with the ability to quickly learn and navigate new or outdated systems with ease.Proficiency in Microsoft Office Suite and Windows environments, with particular strength in file management and data entry.Excellent attention to detail, ensuring accuracy in documentation and file management.High level of organizational skills to manage large volumes of documents efficiently.Ability to handle confidential and sensitive information with the utmost discretion.Strong communication skills, comfortable asking questions or seeking clarification to ensure tasks are completed correctly.Self-starter with the ability to work independently and take initiative when necessary.Adaptability to work in a fast-paced, deadline-driven environment.Problem-solving skills to identify and resolve issues related to document discrepancies or system navigation challenges.Available to start right away!
Aplin is an award-winning employment agency dedicated to connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and there are no fees to apply for our jobs or to engage with our recruiters in finding a new career. Companies hire us to help them expand and diversify their teams. All applicants must be legally entitled to work in Canada, which includes having the appropriate documentation, such as a work permit.
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