NY HELP Yes Agency Addiction Services and Supports, Office of Title Administrative Assistant 1 - John L Norris ATC Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $46608 to $55620 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Monroe Street Address NYS Office of Addiction Services and Supports - John L Norris Addiction Treatment Center 1732 South Avenue City Rochester State NY Zip Code 14620 Duties Description The incumbent will be responsible for administrative duties for the Director, Assistant Director, and facility. Duties include, but are not limited to:• Perform clerical and office support activities that require substantive knowledge of the program and/or program’s governing laws, rules, and regulations. • Opening and processing large volume of daily mail. • Record, process, and prepare daily deposits. • Completion of necessary correspondence, answering the telephone and dealing with the needs of the public, job applicants, visitors, and patients.• Maintaining staff rosters and tracking personnel training and certifications.• Assists with various personnel functions such as new employee orientation paperwork, tracking of performance programs and evaluations, maintenance of training records• Ensure that office supplies for the facility are regularly inventoried and ordered as needed for all staff.• Perform data entry and retrieval from databases and electronic medical records.• Utilize applications specific to the Credentialing process.• Assist in the flow of admissions, greeting visitors and monitoring the reception area.• Prepare for monthly meetings and record minutes.• May provide office and clerical support, computer, technology, and administrative functions for the facility. • May supervise other clerical staff and provide training and orientation to new staff.• Must be knowledgeable of Microsoft 365.• Other related duties as assigned.Note: To be effective in this position the candidate must accurately data process a large volume of information and have effective written, verbal and interpersonal communication skills as well as be able to work in a team environment. Minimum Qualifications PERMANENT QUALIFICATIONS:Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.**Note: Appointment may be made at a traineeship level. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $39,215 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $43,768) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS:To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications for Administrative Assistant Trainee 1 are:Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.The qualifications for Administrative Assistant Trainee 2 are:One year of experience in administrative support, which includes the use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.The qualifications for Administrative Assistant 1 are:Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR certification (e.g., IAAP Certified Administrative Professional) OR associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.Candidates who have not previously held a typing title will have to compete in a five-minute typing performance test, typing at the rate of at least 35 words per minute with at least 96% accuracy, or provide acceptable documentation/proof of this typing proficiency within the past five years. Additional Comments $46,608 - $58,706 (SG-11 level)$39,442 - $50,032 (Trainee 1 level-equated to SG-8)$43,942 - $55,620 (Trainee 2 level-equated to SG-10)*Candidates will serve a two-year traineeship leading to an Administrative Assistant 1, SG-11.The salary range listed for this posting reflects the full range for this graded position, factoring in annual performance advances based on satisfactory annual performance reviews. Candidates with no previous State service will begin at the hiring rate (starting rate of the salary range) listed above, plus any applicable Location Pay/Geographic Pay/Shift Pay differentials. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.Generous benefits package, which may include: medical, dental and vision coverage; NYS Employees Retirement System (pension); optional Deferred Compensation Program; tuition assistance; generous paid leave benefits; compensation for 13 State holidays per year; access to NY 529 and NY ABLE College Savings Programs; and Flex Spending Accounts. The Public Service Loan Forgiveness (PSLF) Program allows public service employees to have the remaining balance on direct loans forgiven after 120 qualifying payments are made under an accepted repayment plan while working full-time for an eligible employer. New York State is an eligible employer. More information is available at https://oer.ny.gov/public-service-loan-forgiveness. OASAS Addiction Treatment Centers (ATCs) are tobacco and vape free facilities.Background Investigation Requirements:Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC) that includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees may be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.OASAS recognizes the value that different people, perspectives and cultures bring to the agency. We strive to create an inclusive culture that uplifts and supports our staff, fostering a sense of belonging in the workplace. Individuals with lived substance use and/or gambling experience are encouraged to apply. New York State OASAS is an equal opportunity employer and provides opportunity for all regardless of race, gender, religion, national original, sexual orientation, gender identity, age, veteran status, ability, or any other protected class. OASAS encourages people with disabilities to apply. If you need a reasonable accommodation at any point in the application or hiring process, please reach out to Accessibility@oasas.ny.gov.This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.This position may be designated 55 b/c and is subject to verification of applicant eligibility. Some positions may require additional credentials or a background check to verify your identity. Name Bureau of Human Resources Management Telephone (518) 457-2963 Fax (518) 457-4880 Email Address Recruitment@oasas.ny.gov Address Street 1450 Western Avenue City Albany State NY Zip Code 12203 Notes on Applying APPLICATION PROCEDURES: SUBMIT RESUME/LETTER OF INTEREST BY: February 26, 2025 *Use reference code AA1/Norris/26040 in the subject line of your email*Bureau of Human Resources ManagementNYS Office of Addiction Services and Supports1450 Western AvenueAlbany, NY 12203Phone: (518) 457-2963 Fax: (518) 457-4880 Recruitment@oasas.ny.gov