**Job Description** Location: Chicago, Illinois Business Unit: Rush Medical Center Hospital: Rush University Medical Center Department: Student Affairs **Work Type:** Full Time (Total FTE between 0.9 and 1.0) **Shift:** Shift 1 **Work Schedule:** 8 Hr (8:00:00 AM - 4:30:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits). **Pay Range:** $16.48 - $25.96 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. **Summary:** Are you an organized, proactive professional with a passion for supporting student-focused initiatives? Join the Division of Student Affairs as an Administrative Assistant 1, where your skills will help shape a positive and productive environment for our students and staff. The Administrative Assistant 1 exemplifies the Rush Mission, Vision and Values and acts in accordance with Rush policies and procedures. . In this role, you will: + **Be the administrative representative for the department:** Execute a variety of administrative activities and manage processes to keep our operations running smoothly. + **Manage a Multifaceted Workload:** Coordinate office activities, handle key administrative tasks, and ensure accurate financial transactions while balancing diverse projects across multiple cost centers in a dynamic, fast-paced environment. + **Make an impact behind the scenes:** Provide essential support services that empower our team to deliver exceptional experiences for students. If you excel in a dynamic environment and take pride in your organizational abilities, this is the perfect opportunity to grow your career while contributing to providing quality student services. **Responsibilities:** + Receives, sorts, and distributes incoming and outgoing mail. + Types and distributes memos, minutes, manuscripts and complex reports. + Maintains Department documents. + Photocopy documents as requested. + Demonstrates competency in use of office equipment, hardware and software. + Assists in maintenance and use of office equipment. + Creates and maintains personnel files and database. + Takes and triage phone messages. + Arranges and coordinates appointments, conferences and meetings. + Maintains calendar. + Records meeting minutes and distributes as appropriate. + Assists in ordering and maintenance of supplies and services. + Coordinates support services for department office, e.g., housekeeping, maintenance, purchasing and ordering supplies as needed. + Prepares and reviews requisitions, vouchers and forms; prepares clerical records and reports; keeps clerical records and prepares reports relating to operations. + Contributes to teamwork in a positive, customer-focused manner. + Demonstrates flexibility in accepting assignments. + Demonstrates initiative. + Ensures confidentiality. + Prioritizes work assignments. + Composes business correspondence as assigned. + Assist in planning and arranging special department functions. + Involved in committees/projects as assigned. + Handles routine departmental correspondence and additional correspondence. + Assumes responsibility for the administrative operations. + Maintains office supplies at adequate levels, independently making changes as necessary. + Assumes responsibility for the proper functioning and maintenance of central departmental hardware (computers, copier, fax machine, scanner). + Supervises the work activities of the assistant personnel as assigned. + Independently contacts and follow-up with in-house departments (i.e. telecommunications, engineering, housekeeping, etc.) regarding services issues as needed. **Required Job Qualifications:** + High School Diploma or equivalent. + Knowledge of Excel and/or other spread sheet programs. + Proficient in other software packages - access, email, power-point and basic graphics. + Analytical ability. + Proven ability to work in complex administrative systems. + Excellent communication skills. + Interact effectively with internal and external customers. + The ability to check documents for errors. **Preferred Qualifications:** + Baccalaureate Degree. + Experience working in a university setting. + Excellent customer service skills. + Strong problem-solving skills. + Experience working in a professional environment. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. **Position** Administrative Assistant 1 - Student Affairs **Location** US:IL:Chicago **Req ID** 15636