Posting Description

ADMINISTRATIVE ASSISTANT 2, Mathematics, to provide complex administrative and financial support for Math Headquarters staff, several faculty members, and their groups; perform all administrative duties (including scheduling and ordering food) for departmental talks, seminars, conferences, and special events; arrange travel and itineraries for faculty, staff, graduate students, and visitors; process all purchases, place and track orders, receive shipments; review, reconcile, and monitor monthly account statements (FRC); handle financial reimbursements and purchases for faculty, staff, graduate students, and visitors; keep complex calendars; edit reports and prepare correspondence and documents; maintain reports and electronic filing systems that are confidential, and/or complex; serve as a proxy for faculty members submitting letters of recommendation; assist with administration of classes as necessary; deliver mail; create, edit, and finalize PowerPoint presentations or posters; update websites; troubleshoot problems; assist with department events or HQ administration if needed; provide coverage for others; and handle other administrative duties as assigned.

Find the full job description here: https://math.mit.edu/about/employment.html