Administrative Assistant 2 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4818422) Apply  Administrative Assistant 2 Salary $1,985.00 - $3,572.00 Monthly Location Lafayette, LA Job Type Classified Job Number ULL020425TFC Department University of LA - Lafayette Opening Date 02/04/2025 Closing Date 2/14/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information This vacancy resides in the University's AmeriCorps Department. No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Using Data: The ability to use relevant and valid data to inform a recommendation for action. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* For further information about this vacancy contact: Taronsler Faye Cormier faye.cormier@louisiaina.edu University of Louisiana at Lafayette Human Resources Minimum Qualifications MINIMUM QUALIFICATIONS: One year of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience. Job Concepts Function of Work: To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual. OR To provide highly-skilled keyboarding support in the transcribing and recording of information. Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed. Level of Work: Experienced. Supervision Received: General from a professional, supervisor or manager. Supervision Exercised: None. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform. Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties. Examples of Work SECRETARIAL Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff. Prepares, proofreads, and edits correspondence, reports, and other materials. Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary. Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials. Sorts and distributes incoming mail. May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc. KEYBOARDING Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions. Types material that involve knowledge of special terminology. Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format. Proofs typing results for typographical errors, spelling, punctuation and format accuracy. Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 The minimum hourly rate is $11.45. Are you willing to accept the minimum? + Yes + No 02 Are you a current employee of the University or have you ever worked for the University? + Yes + No 03 AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively. + 1= I have no experience and/or am uncomfortable acting decisively + 2= I have limited experience or require assistance to act decisively + 3= I can act decisively + 4= I can act decisively and help others improve their ability to act decisively 04 AD: Explain your rating by providing specific and relevant examples in the box below. 05 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 06 CE: Explain your rating by providing specific and relevant examples in the box below. 07 UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action. + 1= I have no experience and/or am uncomfortable using data + 2= I have limited experience or require assistance to use data + 3= I can use data + 4= I can use data and help others improve their ability to use data 08 UD: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email