Job Title: Administrative Assistant 2
Job Description

We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic team. This role involves supporting three managers within the sales team by managing calendars, coordinating travel arrangements, and handling expense reports. The ideal candidate will possess excellent organizational skills and be adept at multitasking in a fast-paced corporate environment.

ResponsibilitiesAssist three managers with calendar management, travel arrangements, and expense reports.Provide support for direct reports as needed.Coordinate morale events, new hire onboarding, and offboarding.Procure goods and services, including computer equipment, office supplies, and reference materials.Handle asset tracking and facility requests.Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all communications.Build and maintain good business relationships with executive-level and administrative staff both internally and externally.Provide general office support and complete special projects as assigned.Essential Skills1-2 years of experience as a Business Administrator or similar discipline.Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, Visio, and SharePoint.Minimum of 4+ years of professional experience as a Senior Admin/Business Administrator.Minimum of 4+ years of experience with Outlook calendaring.Minimum of 2+ years of experience in travel coordination and expense reporting.Additional Skills & QualificationsBe process-driven, extremely organized, and detail-oriented.High integrity and the ability to handle confidential information appropriately.Ability to deal with ambiguity, make independent decisions, be proactive, and drive tasks to closure.Capable of juggling multiple projects at once, actively tracking pending items, and constantly re-prioritizing tasks based on changing business needs.Strong interpersonal skills, integrity, self-awareness, and excellent customer service skills.Proven track record of excellent judgment, problem resolution, teamwork, negotiation, budgeting, and analytical skills.Experience with internal tools such as MS Expense and Employee Central is a plus.Work Environment

This is a hybrid role requiring local candidates to work onsite 1-2 days per week in a large, fast-paced professional office setting. Standard business hours are Monday through Friday, 40 hours per week with occasional overtime. The team utilizes Teams chat and holds weekly sync meetings.

Pay and Benefits

The pay range for this position is $27.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Redmond,WA.

Application Deadline

This position is anticipated to close on Feb 28, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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