Administrative Assistant 3 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4833779) Apply  Administrative Assistant 3 Salary $2,272.00 - $4,089.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number AES-50533634-02-14-25-BC Department DAF-Agriculture and Forestry Opening Date 02/17/2025 Closing Date 3/3/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information Job Number: AES-50533634-02-14-25-BC The Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace. This position (#50533634) is located in the Office of Agricultural & Environmental Services - Horticulture Division, in Baton Rouge, Louisiana in East Baton Rouge Parish. Applicants that possess experience greater than the minimum qualification may be considered for salary higher than the minimum hiring rate utilizing La. Civil Service Rule 6.5g. Selected Core Competencies: Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. This position may be filled by probational appointment or promotion of a classified Louisiana Department of Agriculture and Forestry employee serving with permanent status. Applicants who are not permanent employees of Louisiana Department of Agriculture and Forestry will be required to serve a 24-month probationary period. No Civil Service test score is required in order to be considered for this vacancy. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. This agency participates in the E-Verify system for verification of citizenship and employment authorization. All applicants selected for employment must submit to drug screening. If you are contacted for an interview, please let us know at that time if you have a need a special accommodation for a disability. For further information about this vacancy contact: Brandi Collins Louisiana Department of Agriculture and Forestry 5825 Florida Blvd., Suite 1001 Baton Rouge, LA 70806 bcollins@ldaf.state.la.us The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors. Minimum Qualifications MINIMUM QUALIFICATIONS: Two years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual, OR To provide highly-skilled keyboarding support in the transcribing and recording of information. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Level of Work: Advanced. Supervision Received: General from a professional, supervisor or manager. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties. Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator. Examples of Work Incumbent of this position provides administrative support in the permitting process for the Horticulture Commission within the Louisiana Department of Agriculture & Forestry. The Horticulture Commission issue permits to nursery stock dealers which sell nursery stock such as bedding plants, potted plants, etc.; cut flower dealers selling singly cut flowers or flowers in bunches and nursery certificates permitting holders to operate wholesale nurseries. Incumbent also issues apiary permits to beekeepers. There are five types of beekeepers: commercial honey producers, commercial queen and package producers, pollination services, hobbyist and apiary research. These permits impact the livelihood of several thousand people in the state of Louisiana and range in cost from $4.00 to $130.00, bringing in a large amount of revenue for the Division. Supervision for this position is received from an Agricultural Environmental Specialist Administrative Coordinator. 60% Incumbent processes approximately 4,000 Nursery Stock Dealer, Cut Flower Dealer, Nursery Certification I & II and Apiary permits annually. Makes sure each applicant pays the proper fees for permit. Inputs information on each applicant into database and issues permit. Incumbent also issues reminders to applicants with expiring permit. Upon request, mails nursery tags to growers; stamps and mails apiary yard makers. 15% Incumbent provides administrative support by preparing material needed by AES Administrative Program Coordinator for Apiary or Import Fire Ant (IFA) meetings, obtaining supplies, preparing and maintaining correspondence and handling telephone calls. 10% Responsible for handling telephone calls for Baton Rouge district inspectors. Gives permit information to interested people over the phone by explaining what each permit allows applicant to do and explaining the horticulture laws, rules and regulations to them. 10% Maintains files for renewal applications, Apiary and Imported Fire Ant (IFA) programs. Provides updated permit lists to the LDAF website designer monthly. 5% Processes reference material applications. Assists walk ins with request related to division. Performs all other general office duties. Other duties as may be assigned. Functional Requirements: + Prolonged sitting at workstation + Occasional bending or kneeling Environmental Factors: + Working indoors Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 To ensure compliance with the LDAF Nepotism Policy, do you have any immediate family members or relatives who are currently employed with the LDAF? Immediate family member is defined as children (blood, step, adopted), spouse, brother, sister, father, mother, sister-in-law, brother-in-law, daughter-in-law, son-in-law, mother-in-law and father-in-law. Relative includes immediate family members previously defined and also includes grandfather, grandmother, grandson, granddaughter, uncle, aunt, niece and nephew. + Yes + No 02 If you answered "yes" to the above question, please list the name of your immediate family member and/or relatives currently employed by the LDAF. If you answered "no" to the above question, enter N/A. 03 Are you currently a classified employee of Louisiana Department of Agriculture & Forestry serving with permanent status? + Yes + No 04 Do you have a valid Louisiana driver's license? + Yes + No 05 The incumbent of this position may drive a state-owned vehicle during working hours. Office of Risk Management prohibits drivers with three or more moving violations in a one year period from operating a state-owned vehicle. Based on this information, will you be able to operate a state-owned vehicle? + Yes + No 06 Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 07 Explain your rating by providing specific and relevant examples in the box below. 08 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 09 Explain your rating by providing specific and relevant examples in the box below. 10 Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + 1= I have no experience and/or am uncomfortable following policies and procedures + 2= I have limited experience or require assistance to follow policies and procedures + 3= I can follow policies and procedures + 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures 11 Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email