**Title: Administrative Assistant 2** **(Bilingual in Japanese)** **Duration:** 3 months (High possibility for an Extension **.** Highly likely; aiming for an 18-month extension based on performance after the budget approval) **Location:** Fully Remote (Domestic US) + Slight preference for candidates who can occasionally come onsite to Las Colinas 1 (Irving, TX). + Candidates must be able to work across time zones, supporting CST and occasionally working with teams in Japan. **Schedule & Overtime:** 40 hours/week (M–F), flexible hours. some meetings may align with Japanese time zones. **Pay Rate Range:** $25 to $30/hr **Top 3 Hard Skills Required + Years of Experience** + Minimum 5 years’ experience with English and Japanese language fluency (must have professional written and spoken Japanese skills, especially with Keigo and Sonkeigo for addressing customer senior executives). + Minimum 4 years’ experience with Team support booking events and travel. + Minimum 4 years’ experience with Calendaring in Outlook, Microsoft Teams, and comfortable using Excel. **Key Responsibilities** + **Executive & Team Support:** + Manage senior executive scheduling (meetings between CEOs/COOs). + Prepare meeting materials, set up pre-call briefs, attend meetings, and debrief. + Help manage team efficiency, track key tasks, and ensure follow-ups. + Maintain and update team and customer event calendars. + **Calendar & Travel Management:** + Primarily manage one executive’s calendar; provide supplemental support to one other person. + Organize travel arrangements (monthly, for up to two or three team members). + Coordinate some event planning, including executive briefings and facility bookings. + **Administrative Duties:** + Support a team of approximately **100 members** . + Utilize Microsoft Office tools, with a focus on Outlook, Excel, and PowerPoint. + Work collaboratively with executive assistants and occasionally interact with executives directly. **Typical Work Breakdown** + **30%** Coordinating meetings between stakeholders + **30%** Follow-up on tasks and action items + **40%** Team support, event, and travel planning **Candidate Value Proposition** + **Exciting Global Exposure:** Work with teams worldwide, particularly in Japan. + **High-Visibility Role:** Engage with award-winning account teams and influential industry leaders. + **Strategic Impact:** Influence major business operations in Japan. + **Technical Skills:** + Minimum 4 years of experience with calendaring in Outlook, Teams, and Excel. + Minimum 4 years of experience booking events and travel. + Strong MS Office skills (Excel, PowerPoint, Outlook). + **Operational & Organizational Skills:** + Experience managing multi-time zone operations and executive schedules. + Proficiency in building business reports. + Strong executive communication and stakeholder management. **Essential & Supplementary Duties:** + **Administrative Management:** + Support schedule management, travel arrangements, and expense processing. + Organize meetings, events, and financial operations. + Assist in procurement (office supplies, IT equipment, vendor coordination). + **Operational Coordination:** + Track and analyse business metrics and team performance. + Ensure compliance with team learning plans and operational goals. **Core Competencies:** + **Proactiveness:** Ability to anticipate needs and act accordingly. + **Executive Communication:** Strong skills in coordinating high-profile meetings and events. + **Multitasking:** Ability to manage multiple priorities across time zones. ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.