Administrative Assistant 4 HIV/STI Print (https://www.governmentjobs.com/careers/detroit/jobs/newprint/4768774) Apply  Administrative Assistant 4 HIV/STI Salary $60,284.00 - $80,909.00 Annually Location 100 Mack Avenue, MI Job Type Certified-Regular Civil Service Job Number 20240243601124HEAL10198JT2 Department Dept of Health & Wellness Division Health Grants Opening Date 01/06/2025 Closing Date 1/8/2025 11:59 PM Eastern Bargaining Unit 9000-Non Union Salary Regular Service General + Description + Benefits + Questions Description Under the supervision of the Public Health Project Coordinator – Planning Council, the Administrative Assistant IV - HIV/STI Care-Prevention organizes and expedites office management activities for Southeastern Michigan HIV/AIDS Council (SEMHAC) as well as manages HIV/STI Prevention program budgets, including, but not limited to the development and adjustment of budgets using Excel; coordination of budgeted funds across multiple programs; and review all processing and approval of expenditures. The Administrative Assistant IV - HIV/STI Care-Prevention maintains project timelines and progress reports, organizes meetings and calendars under competing priorities and deadlines, and provides expenditure updates to the Public Health Project Coordinator - Planning Council, HIV/STI Prevention Program Manager, and the Director. A successful candidate must be knowledgeable of the procedures, techniques and practices involved in carrying out the work of the Planning Council, familiar with all conditions of grant awards, and is comfortable prompting management regarding due dates. This role is responsible for maintaining complex tracking and filing systems, including Excel spreadsheets and serves as the primary liaison with the City of Detroit Office of the Chief Financial Officer (e.g., Office of Grants Management) and auditors. Examples of Duties + Support preparation of materials for meetings and presentations by the Public Health Project Coordinator - Planning Council and Council Chairs. + Coordinate all meeting and event logistics. + Liaise with stakeholders across the public health ecosystem, as needed. + Assist Planning Council Coordinator with the Assessment of the Administrative Mechanism, Priority Setting and Resource Allocation, and Comprehensive Planning activities of SEMHAC. + Create and maintain Excel spreadsheets that support the monitoring and coordination of funds across multiple programs. + Develop, adjust and monitor budgets/expenditures in coordination with the Coordinator, Manager, and Director. + Review and approve requests for payment of contracted goods and services of the program and all internal costs incurred in accordance with funding source requirements, prior to forwarding such requests to Managers and the Director for approval. + Communicate with senior administrators, internal staff and various external agencies and organizations. + Assist with research, preparing analyses of information/financial data. + Create, format and proofread a variety of materials, including correspondences, meeting notes, agendas, policies and procedures, templates and emails. + Maintain spreadsheets and systematic filing systems. + Conduct periodic review and evaluation of fiscal spreadsheets to ensure the accuracy of information. + Assist in the development and revision of internal policies and procedures, and maintain these records in the program. + Oversee the process of developing and maintaining assurance documents for maintenance of effort and sub-recipient monitoring assurances. + Assist with the development of the annual applications and associated reports, as needed. + Adhere to policies and procedures for financial monitoring and reporting. + Strengthen information sharing among multiple staff in the programs and City structure to ensure that all areas are provided necessary information. Knowledge, Skills, and Abilities • Knowledge of HIV/STI prevention and care services network in Southeast Michigan or other areas. • Knowledge of principles supporting a Planning Council. • Knowledge of programmatic and legislative requirements of state and federal grants. • Knowledge of programs that require statistical and financial reports. • Skill in Microsoft Office Excel designing and using complex spreadsheets. • Skill in commonly used computer software. • Skill in effective communication, both orally and in writing. • Skill in high level administrative coordination with grant funded programs and budgets. • Ability to work with people living with HIV. • Ability to gather and organize information both electronic and paper effectively. • Ability to manage multiple projects, prioritize assignments and responsibilities and meet deadlines. • Ability to interact effectively with state and city personnel and the public with tact and diplomacy. • Ability to perform mathematical calculations. • Ability to identify and recognize administrative errors and coordinate corrections with program leadership and other grant administrators. • Ability to anticipate program needs. Minimum Qualifications Qualifications (required): + High School Diploma or GED required. + Four (4) years of experience in administrative support work and assistance in the management of grant funded activities related to health care. Qualifications (preferred): + Associate or Bachelor’s Degree in Public Health, Health Administration, Social Sciences, Healthcare or related field of study preferred. Supplemental Information Evaluation Plan + COMPUTER BASED TEST : 70% + Evaluation of Training, Experience & Personal Qualifications: 30% + Interview: Pass/Fail + Total of Interview and Evaluation T.E.P: 100% Additional points may be awarded for: + Veteran Points: 0 – 15 points + Detroit Residency Credit: 15 point EMPLOYMENT BENEFITS The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following: HEALTH + Medical - Eligible for hospital, surgical, and prescription drug benefits. + Dental + Vision INSURANCE + Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent. + Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement. PAID TIME OFF + Sick Leave + Vacation + Holidays OTHER LEAVE BENEFITS The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave, RETIREMENT BENEFITS City Employees Retirement System As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after: • Completion of thirty (30) years of service; - At age sixty (60) if you have at least ten (10) years of service, or - At age sixty-five (65) with eight (8) years of service. • In the event of disability, other eligibility rules apply); - An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service; • Employees are vested after ten (10) years of service, regardless of age. ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions. Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit. 01 How many years of experience do you have providing services to people living with HIV? + No Experience + 1 Year - up to 3 Years + 3 Years - up to 5 Years + 5 Years - up to 7 Years + More than 7 Years 02 Please indicate your highest level of education completed + High School Diploma/GED + Associate's Degree + Bachelor's Degree + Master's Degree + PhD/J.D. + No Education experience Required Question Agency City of Detroit Address Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226 Website http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job Apply Please verify your email address Verify Email