Administrative Assistant 5 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4781203) Apply  Administrative Assistant 5 Salary $2,978.00 - $5,843.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number POL2-1725-AB Department Revenue-Office of Revenue Division Tax Policy and Planning Opening Date 01/08/2025 Closing Date 1/21/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information The Louisiana Department of Revenue (LDR) is responsible for fairly and efficiently collecting state tax revenues to fund public services, to regulate charitable gaming and the sale of alcoholic beverage and tobacco, and to support state agencies in the collection of overdue debts. Collectively, each program, unit, division and group work together to provide the core services to taxpayers of the State of Louisiana and stakeholders of the agency. LDR is comprised of the following groups: Tax Collection, Charitable Gaming, Alcohol and Tobacco Control (ATC), Debt Recovery and Louisiana Tax Free Shopping Commission. The Tax Policy and Planning Division functions include development and issuance of Department policy statements, legislative drafting and monitoring, assistance with fiscal notes; rule promulgation, tax research and technical tax support. This is accomplished via the issuance of various policy statements, which include rules promulgated under the Administrative Procedure Act, private letter rulings, revenue rulings, revenue information bulletins, policy procedure and memoranda, and statements of acquiescence or non-acquiescence. ABOUT THIS POSITION: The Administrative Assistant will perform a variety of clerical duties that will require some independent judgment, in support of the staff and/or operations of the Tax Policy and Planning Division. The incumbent must possess a comprehensive knowledge of departmental rules, regulations, and policy and procedure memoranda that support the administration. Duties include, but are not limited to: + Primary timekeeper for Tax Policy and Planning Division, including maintaining division time sheets and payroll reports using the ISIS Payroll system. + Processes routine paperwork and/or enters data into a department log or database in the servicing of a client. + Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. + Receives, stores, and distributes supplies; maintains inventory of such. + Serves as clerical assistant to a Director, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the Director of administrative matters. + Consult with and advise the Department's Directors and Assistant Directors concerning the organizational management of work processes, which directly affect the accomplishment of the Department's goals and objectives as the basis for all functions performed by employees. + Coordinate with Human Resources for new employee on-boarding. + Performs other duties as assigned. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: + Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. + Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. + Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline. How to Apply : No Civil Service test scoreis required in order to be considered for this vacancy. Applications will be rejected if the applicant fails to meet the minimum qualifications, submits an incomplete application or fails to apply by the closing date of the announcement. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. The selected candidate will be required to submit original documentation upon hire. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *ResumesWILL NOTbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* For further information about this vacancy contact: Alexis Bowser Louisiana Department of Revenue Human Resources Division P.O. Box 66378 Baton Rouge, LA 70896 LDRTalent@la.gov The Louisiana Department of Revenue is an Equal Opportunity Employer. Louisiana is a State as A Model Employer for People with Disabilities. VACANCY INFORMATION: This posting may be used to fill vacancies in other divisions available within the Louisiana Department of Revenue within 90 days of the closing date. This position may be filled as a: · Probational Appointment · Job Appointment · Promotion (open to all statewide classified and agency wide permanent status employees) · Detail to Special Duty Current permanent status classified state employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available. This position will be domiciled inEast Baton Rouge Parish. Applicants must select this parish on their application to indicate that they are available to work in the parish of this vacancy. A Tax and Natural Disaster Clearance will be conducted on all selected applicants to validate the timely submission of tax returns and payments. It is a requirement that all Revenue employees must adhere to all tax laws of the State of Louisiana. LA R.S.15:587.5, 587.6 and the IRS require the Louisiana Department of Revenue to conduct a criminal history records check of a prospective employee who will access federal tax information to perform job duties. Any applicant who receives and accepts a conditional offer of employment will require a completed criminal history records check prior to his or her first day of work. Minimum Qualifications MINIMUM QUALIFICATIONS: Four years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Level of Work: Advanced. Supervision Received: General from a classified/unclassified executive or high-ranking classified administrator. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator. Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department. Examples of Work Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas. Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records. Serves as executive support to department advisors and decision-makers, including administrators and boards/committees. Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken. Interprets departmental policies and procedures for staff members and the general public. Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance. Collects and compiles budgetary data for monitoring funds and staffing levels. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. May serve as backup for experienced-level professional duties, such as procurement, accounting, etc. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 02 ADi: Explain your rating by providing specific and relevant examples in the box below. 03 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 04 CE: Explain your rating by providing specific and relevant examples in the box below. 05 MPr: Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline. + 1= I have no experience and/or am uncomfortable managing projects + 2= I have limited experience or require assistance to manage projects + 3= I can manage projects + 4= I can manage projects and help others improve their ability to manage projects 06 MPr: Explain your rating by providing specific and relevant examples in the box below. 07 LDR- LA. R.S.15:587.5, 587.6 and the IRS require the Louisiana Department of Revenue ("LDR") to conduct a criminal history records check of a prospective employee who will access federal tax information to perform his job duties. If you are given a conditional offer of employment, a criminal history records check will occur before your first day of work. The check requires submission of your fingerprints that will be run through national and state databases to determine if any criminal offenses are connected to your name. Your name will also be run through local databases to check the same. After that, you will be subject to these checks, at minimum, every 5 years during your employment at LDR. Check the "Yes" box below to show your understanding of this information. + Yes + No 08 LDR-Do you have any friends or family members who currently work for LA Department of Revenue? If so, please list their name(s) and relation to you. If not, please enter "N/A". Required Question Agency State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email