ADMINISTRATIVE ASSISTANT 5 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4838966) Apply  ADMINISTRATIVE ASSISTANT 5 Salary $2,978.00 - $5,843.00 Monthly Location Alexandria, LA Job Type Classified Job Number 08/50684331/AA5/02.20.25-RD Department DOTD-Engineering & Operations Division District 8- Alexandria Opening Date 02/20/2025 Closing Date 3/4/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information District 08-UNIT 001 ALEXANDRIA, LA Job Number: 08/50684331/AA5/02.20.25-RD https://youtu.be/yup5M8UYEcU Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx Resumes will NOT be accepted in lieu of completing the work experience sections of the application. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. DOTD EMPLOYEES: Refer to appropriate EDSM directive for required structured training requirements and PPM # 59 Workforce Development on training guidelines. For further information about this vacancy contact: Jonathan L. Lachney ADA of Engineering (318) 561-5103 “The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.” Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here: Louisiana Rehabilitation Services - Vocational Rehabilitation - Louisiana Workforce Commission (laworks.net) (https://www.laworks.net/WorkforceDev/LRS/LRS\_Rehabilitation.asp) . Minimum Qualifications MINIMUM QUALIFICATIONS: Four years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Level of Work: Advanced. Supervision Received: General from a classified/unclassified executive or high-ranking classified administrator. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator. Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department. Examples of Work 35%Distributes incoming mail and faxes to the appropriate personnel. Composes acknowledgement letters to routine correspondence that does not require the attention of the ADA. Distributes administrative decisions and policy directives to the staff. Transcribes dictation and types correspondence, reports, charts, and tables on the computer. Stores correspondence and permit responses into File Net. Serves as payroll clerk for entire Section as needed. Assists with material and equipment acquisitions and monitors expenditures for the engineering section. Sends in requests to create project numbers for District let projects. Assists with preparation of interview packets. Makes copies and organizes support documentation for various personnel actions. 35%Represents the Assistant District Administrator of Engineering (ADA) through personal contact with public officials, consultants, private citizens, and department personnel. Screens visitors and telephone calls to the ADA. Responds to non-technical administrative requests and directs complex or technical requests to the ADA or appropriate personnel. Ensures requests are expeditiously processed and complaints are resolved. Serves as administrative liaison between Assistant District Administrator and staff. 25%Schedules appointments and special meetings, coordinates staff representation at meetings, establishes appointment priorities, and prepares reference materials needed. Records and types the minutes at public and intradepartmental meetings. Schedules and coordinates public hearings and employee meetings at the district headquarters. Schedules travel arrangements for the Assistant District Administrator and other personnel as requested. Prepares travel authorizations. Saves payroll and fiscal expenditure electronic files into File Net for the Engineering Office. Maintains address files, telephone lists, fax list, key logs, and updated rosters for Office of Engineering use. Collects quarterly and annual information from key personnel to monitor performance indicators, budget, equipment requests, etc. Distributes project bid/letting results. 5%May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Are you a probational LA-DOTD employee? + Yes + No 02 Are you a permanent LA-DOTD employee? + Yes + No 03 Are you a current or former employee of the State of Louisiana? + Yes + No 04 If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA". 05 To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members? 06 What are your career interests? 07 Resumes will not be accepted in lieu of a completed application. Did you include all relevant education and experience on your official submission? + Yes + No 08 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 09 CE: Explain your rating by providing specific and relevant examples in the box below. 10 FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + 1= I have no experience and/or am uncomfortable following policies and procedures + 2= I have limited experience or require assistance to follow policies and procedures + 3= I can follow policies and procedures + 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures 11 FPP: Explain your rating by providing specific and relevant examples in the box below. 12 MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + 1= I have no experience and/or am uncomfortable making accurate judgments + 2= I have limited experience or require assistance to make accurate judgments + 3= I can make accurate judgments + 4= I can make accurate judgments and help others improve their ability to make accurate judgments 13 MAJ: Explain your rating by providing specific and relevant examples in the box below. 14 Are you willing to perform other duties as necessary, including but not limited to, emergency disaster support activities after work hours, weekends and/or holidays? + Yes + No 15 Resumes will not be accepted in lieu of a completed application. Did you include all relevant education and experience on your official submission? + Yes + No Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email