ADMINISTRATIVE ASSISTANT 5-WAE Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4839633) Apply  ADMINISTRATIVE ASSISTANT 5-WAE Salary $2,978.00 - $5,843.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number ADA5-206046-021925 Department LWC-Office of Workforce Development Opening Date 02/19/2025 Closing Date 3/6/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information Administrative Assistant 5-WAE Office of Workforce Development Division: OWD/Administrative Location: Baton Rouge, La Announcement: ADA5-206046-021925CM Position Information This position will be filled as a Temporary Classified—WAE (When Actually Employed) / Part-Time position without benefits, working an average of 24-30 Hours Per Week but can be more. The employee is prohibited from working more than 1245 Hours in a 12-month Period (365 Days) starting from the date of hire. An annual renewal of the WAE Appointment may be available. The employee will ONLY be paid for ACTUAL HOURS WORKED. AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES: •Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. •Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions. •Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Resumes WILL NOT be accepted in lieu ofcompleted education and experience sections on your application. Applications may be rejected if incomplete. All applicants selected for employment must submit to drug screening and background checks. The Louisiana Workforce Commission is an equal employment opportunity employer and SAMEagency that serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# 800-259-5154 For further information about this vacancy contact: Connie Muse Cmuse2@lwc.la.gov Minimum Qualifications MINIMUM QUALIFICATIONS: Four years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Level of Work: Advanced. Supervision Received: General from a classified/unclassified executive or high-ranking classified administrator. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator. Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department. Examples of Work Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas. Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records. Serves as executive support to department advisors and decision-makers, including administrators and boards/committees. Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken. Interprets departmental policies and procedures for staff members and the general public. Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance. Collects and compiles budgetary data for monitoring funds and staffing levels. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. May serve as backup for experienced-level professional duties, such as procurement, accounting, etc. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Do you have experience in performing clerical duties in support of an organizational unit? + Yes + No 02 Do you have experience in coordinating meetings and transcribing minutes? + Yes + No 03 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 04 CE: Explain your rating by providing specific and relevant examples in the box below. 05 DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions. + 1= I have no experience and/or am uncomfortable demonstrating accountability + 2= I have limited experience or require assistance to demonstrate accountability + 3= I can demonstrate accountability + 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability 06 DA: Explain your rating by providing specific and relevant examples in the box below. 07 MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + 1= I have no experience and/or am uncomfortable making accurate judgments + 2= I have limited experience or require assistance to make accurate judgments + 3= I can make accurate judgments + 4= I can make accurate judgments and help others improve their ability to make accurate judgments 08 MAJ: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email