Administrative Assistant 6 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4820226) Apply  Administrative Assistant 6 Salary $3,186.00 - $6,252.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number OS/DRT/205368 Department LDH-Office of Secretary Opening Date 02/05/2025 Closing Date 2/15/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner. LDH serves as a model employer for individuals with disabilities. About this position: This position is located within the Louisiana Department of Health / Office of the Secretary / Executive / East Baton Rouge Parish Announcement Number: OS/DRT/205368 Cost Center: 3071010100 Position Number(s): 144272 This vacancy is being announced as a Classified position and may be filled as a Probationary or Promotional appointment. AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES: + Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. + Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. NOTE REGARDING THE ADVERTISED PAY: The actual starting salary depends on the education and experience of the selected applicant. Please click on the below links to learn more about each job level: State Civil Service Job Information Finder (https://apps01.civilservice.louisiana.gov/onestopjobinfo/JobView2.aspx) No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* For further information about this vacancy contact: Deanda Thymes Deanda.Thymes@la.gov LDH/HUMAN RESOURCES BATON ROUGE, LA 70821 225-342-6477 This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218. Minimum Qualifications MINIMUM QUALIFICATIONS: Five years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience. Job Concepts Function of Work: To serve as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary or equivalent high-level classified/unclassified executive of a state department. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Level of Work: Advanced. Supervision Received: General from a high-level classified/unclassified executive. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 5 by the presence of serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a state department. Examples of Work Serves as administrative assistant to the LDH Secretary, responding to the needs of all executive staff to include but not limited to the Chief of Staff, Confidential Assistant, Deputy Secretary and Undersecretary. Performs a wide variety of administrative matters as assigned/delegated; maintain files and data base related to correspondence, mail, property, telephone calls, and purchasing of supplies and equipment; arranges travel and schedule conferences and meetings for the Secretary. Manages a multi-telephone system, which includes answering the main line for the department, research of information necessary to refer a caller/visitor in the appropriate manner to the proper person or agency and reports unannounced guests and those requesting appointments. Serves as telecommunication coordinator for OS, which includes but not limited to preparing purchase orders for cell phones, conference phone equipment and MIFI and submit invoices for monthly payments. Manages payroll for OS; serves as procurement coordinator by creating purchase orders, monitoring all vendor payments, and reconciling payable reports each month; serves as the Purchase Card Holder and CBA/travel card holder for Office of the Secretary; Serves as the property and supply coordinator by accurately completing property/inventory forms for tagging, transferring surplus, etc. for all movable property following the established guidelines and deadlines; maintaining the upkeep of central copy/scan machines and fax machines; order supplies as needed. Assist the Secretary by responding to and referring inquiries from the Governor's Office, Legislators, public and appointed officials, special interest groups, general public and LDH staff members as necessary; tracks and responds to incoming correspondence of behalf of the Secretary and Executive Team and does the necessary research to appropriately respond. Obtains reports and other such information from appropriate staff members. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 02 ADi: Explain your rating by providing specific and relevant examples in the box below. 03 MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + 1= I have no experience and/or am uncomfortable making accurate judgments + 2= I have limited experience or require assistance to make accurate judgments + 3= I can make accurate judgments + 4= I can make accurate judgments and help others improve their ability to make accurate judgments 04 MAJ: Explain your rating by providing specific and relevant examples in the box below. 05 TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. + 1= I have no experience and/or am uncomfortable thinking critically + 2= I have limited experience or require assistance to think critically + 3= I can think critically + 4= I can think critically and help others improve their ability to think critically 06 TCr: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email