Administrative Assistant 6 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4886708) Apply  Administrative Assistant 6 Salary $3,345.00 - $6,566.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number TRSL_032725_AH Department Teachers' Retirement System of LA Division Executive Opening Date 03/28/2025 Closing Date 4/10/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information Why work for TRSL? + Service– All Louisianans have benefited from teachers that inspire and encourage us. At TRSL we give back to our state’s teachers by providing retirement security and excellent service. + Culture– We value and support employees through open communication, professional development, recognition, and by creating a sense of community. + Growth– TRSL encourages professional growth in a number of ways including professional development plans and career progression groups through SCS. We also offer financial assistance for professional certifications and postsecondary/graduate-level courses. + Benefits– TRSL offers a generous benefits package including: a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules, work from home, etc. Work from home may be an available benefit for certain TRSL positions upon meeting the requirements of TRSL's telework policy. + Location– TRSL is conveniently located near the I-10 / I-12 split on Essen Lane, away from the congestion of downtown Baton Rouge. This vacancy may be filled as a Probational, Promotion, or Detail to Special Duty. Detail to Special Duty may be required for a trial period prior to promotion consideration. Current classified permanent status employees may be required to accept a Probational Appointment. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas. Making Accurate Judgments : The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Focusing on Customers : The ability to serve the needs of those who support and/or rely on the services provided. Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity. SUMMARY OF DUTIES This position serves as a confidential executive assistant to the Deputy Director and Assistant Director who as the agency executive officers, are in charge of all administration, management and operations of TRSL. The incumbent will perform highly complex and special managerial functions including planning, staff management, projects coordination and management. In addition, will perform duties independently and exercise a high degree of independent judgement and initiative in determining the approach/action to take in non-routine situations. Please click the job title Administrative Assistant 6 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=171200) to review specific information on the salary range, minimum qualifications and job concepts. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* Applicants who are qualifying for the position based on college training or receipt of a baccalaureate degree should attach a copy of their college transcript to their online application in order to verify credentials. Transcripts may also be faxed, mailed, or emailed to the contact information below and must be received by the closing date of this posting. An official transcript is required upon hire. Applicants with international degrees must provide an equivalency evaluation and a copy of their transcripts at the time of application. To view and apply to any of our other postings we currently have available, click HERE (https://www.governmentjobs.com/careers/louisiana/trsl) For further information about this vacancy contact: Aricka Hart, Human Resources Teachers' Retirement System of Louisiana P.O. Box 94123 Baton Rouge, LA 70804 Ph: 225-922-2659 Fax: 225-922-2579 Email: aricka.hart@trsl.org TRSL is a Substance Abuse and Drug-Free workplace. As an Equal Opportunity Employer, TRSL is committed to a diverse and inclusive workplace prohibiting discrimination on the basis of any non-merit factor. TRSL is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. All prospective new hires will be subject to employment eligibility verification via the federal government's E-verify system. Minimum Qualifications MINIMUM QUALIFICATIONS: Five years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience. Job Concepts Function of Work: To serve as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary or equivalent high-level classified/unclassified executive of a state department. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Level of Work: Advanced. Supervision Received: General from a high-level classified/unclassified executive. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 5 by the presence of serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a state department. Examples of Work Relieves the Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a variety of administrative matters by assuming delegated authority in assigned areas. Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records. Serves as executive support. Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken. Interprets departmental policies and procedures for staff members and the general public. Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance. Collects and compiles budgetary data for monitoring funds and staffing levels. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. May attend meetings in lieu of the Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive. May serve as backup for experienced-level professional duties, such as procurement, accounting, etc. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 This position is required to work Monday through Friday from 7:45 a.m. to 4:45 p.m. with a 1 hour lunch period. Are you willing to work this schedule? + Yes + No 02 What experience do you have supporting executive staff and/or Board personnel? 03 Are you proficient with Zoom, Teams, GoToMeetings, Adobe Pro, and MS Office Suite products like Excel, Outlook, and PowerPoint? + Yes + No 04 [ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.] + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 05 [ADi: Explain your rating by providing specific and relevant examples in the box below.] 06 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 07 CE: Explain your rating by providing specific and relevant examples in the box below. 08 FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided. + 1= I have no experience and/or am uncomfortable focusing on customers + 2= I have limited experience or require assistance to focus on customers + 3= I can focus on customers + 4= I can focus on customers and help others improve their ability to focus on customers 09 FC: Explain your rating by providing specific and relevant examples in the box below. 10 MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + 1= I have no experience and/or am uncomfortable making accurate judgments + 2= I have limited experience or require assistance to make accurate judgments + 3= I can make accurate judgments + 4= I can make accurate judgments and help others improve their ability to make accurate judgments 11 MAJ: Explain your rating by providing specific and relevant examples in the box below. 12 MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. + 1= I have no experience and/or am uncomfortable managing time. + 2= I have limited experience or require assistance to manage time + 3= I can manage time + 4= I can manage time and help others improve their ability to manage time 13 MT: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email