Administrative Assistant Job Description We are seeking a dedicated Administrative Assistant to support our Estimators by providing approximate dates for project detailing and ensuring seamless project management. This role involves tracking sold projects, setting up projects, performing data entry tasks, and continuously monitoring project timelines until completion. You will be responsible for reviewing project information, transferring documents, and enhancing document manageability through bookmarking. Additionally, the role requires updating job and shipping information and recording meeting minutes when needed. Responsibilities + Provide Estimators with approximate dates for project detailing and handover to the PM team. + Track sold projects and add them to the Detailing Timeline using Google Sheets. + Continuously monitor projects on the Detailing Timeline until completion. + Set up projects and perform data entry tasks. + Review project information and BI Bid details. + Transfer relevant documents from the estimate side to the project side, organizing them into appropriate folders. + Add bookmarks to plans and specifications to enhance manageability using PDF-XChange. + Update Comsense with all pertinent job and shipping information. + Review plans to enter all TO/FROM locations into Comsense. + Learn and execute bulk and unbulk processes for projects as needed. + Record meeting minutes when applicable. + Update detailing department spreadsheets as directed by the department manager. Essential Skills + Proficiency in Google Suite is preferred. + Experience in Excel, including sorting, equations, and formulas. + Functional and working knowledge of computers. + Excellent oral communication skills. + Positive interpersonal skills. + Strong organizational skills. + Self-motivated and proactive. + Detail-oriented. Additional Skills & Qualifications + Experience with PDF-XChange. + Knowledge of blueprint reading and specifications. Work Environment The role is onsite, with working hours from Monday to Friday, 8:00am to 4:30pm, offering some flexibility. Pay and Benefits The pay range for this position is $21.00 - $21.63/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Oshkosh,WI. Application Deadline This position is anticipated to close on Jun 13, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.