Job Title: Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to act as the gatekeeper for the President/COO. You will be responsible for filtering requests for time, tasks, deliverables, and information, as well as managing correspondence to ensure timely response and follow-up. You will provide administrative support to the Management Team and coordinate schedules to ensure seamless execution of meetings, deadlines, and presentations.

ResponsibilitiesFilter requests for time, tasks, deliverables, and information for the President/COO.Manage email and telephone correspondence for the President/COO, ensuring timely response and follow-up.Brief the President/COO daily on the status of duties.Provide day-to-day administrative support for the Management Team, including generating reports and presentations.Maintain documents to support installation projects, including submittal packages and manuals.Coordinate schedules for the Management Team, ensuring meetings and deadlines are met.Attend internal meetings and generate accurate meeting notes.Assign tasks and deliverables to the team for follow-up.Perform other tasks as required to ensure company workflow runs smoothly.Essential Skills3-5 years of Administrative Assistant experience.Proficiency in schedule management, problem solving, customer service, and project management.Experience with invoicing and data entry.Typing speed of 40 words per minute.Proficiency in MS Office Suite, QuickBooks, and Adobe.Additional Skills & QualificationsAssociate's degree or equivalent experience.Proven work experience as administrative assistant or virtual assistant preferred.Ability to propose and pursue professional development opportunities.Work Environment

The role is 100% onsite from Monday to Friday, with specific working hours. You will be the sole administrative person in a smaller office environment with about 10 employees. The office culture is feedback-driven and results-oriented, celebrating wins and finding solutions to problems. We maintain high accountability and a positive, welcoming atmosphere. The dress code is business casual.

Pay and Benefits

The pay range for this position is $19.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in FREDERICK,MD.

Application Deadline

This position is anticipated to close on Jun 20, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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