With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

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IN-OFFICE ADMINISTRATIVE ASSISTANT

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The below is not a comprehensive list. Other duties not described below can also be considered in-office admin duty.

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\n\nFront Door reception .\nMaintain / program gate access – Includes a la carte visitor entries.\nMaintain and Program Pool Access Cards - \nIncoming general Mail – Open, stamp, sort, and distribute, as well as checking the drop box outside.\nInsurance documents received by mail - to be placed in CAM mail bin, however, look for an invoice attached to the document. If an invoice is present, it must be scanned with the rest of the invoices and uploaded in the invoices folder for the Operations Assistant in F Drive Accounting/AP Invoices.\nReturn Mail Processing – Including homeowners account notes.\nResale/Settlements – Mailed checks go to the purple folder.\nChecks received in the office – Assessment of ALL checks received in person or by mail – When in-person, provide the handout sheet to inform we no longer accept payments in this office. Replenish the stack of handout material in the front desk as needed. Process all checks according to instructions.\nInvoices received in the mail – Scan, drop in folder in F drive at Accounting/AP Invoices. Change the name of the saved document to reflect the date of the scan.\nProperty Taxes – Collect Spring and Fall invoices, sort by CAM and place in the respective mail bins.\nWelcome Cards – Process in conjunction with Admin for pool cards inclusion.\nTransition out boxes – When boxes are available, pull file drawer material. The transition out team (global team member) will notify admin of the pickup day. Hand off prepared boxes to the new management representative. THE HAND-OFF CONFIRMATION FORM MUST BE SIGNED BY THE AGENT PICKING UP THE BOXES.\nPurge community files – annually\n\n

\n Requirements\nHigh School Diploma or GED Required \nAt least one year of directly related or closely related experience \n\n

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Working Conditions:

\n\nTypical office environment\nFrequent social interaction\n
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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.