A reputable construction company is seeking a dedicated and organized Administrative Assistant to join their team. This company is known for delivering high-quality projects on time and within budget, and they are committed to excellence, customer satisfaction, and creating a supportive and dynamic work environment.

Job Summary:

The Administrative Assistant will play a crucial role in ensuring the smooth operation of the office. This position requires a detail-oriented individual who can handle a variety of administrative tasks with efficiency and professionalism. The ideal candidate will have excellent communication skills, basic experience with QuickBooks and accounting knowledge.

Key Responsibilities:

Answering and directing phone calls in a professional and courteous manner.
Dispatching field staff and coordinating job schedules.
Managing invoicing and billing processes.
Ordering parts and supplies as needed for various projects.
Filing and maintaining organized records.
Providing exceptional customer service to clients and vendors.
Entering and updating data in QuickBooks.
Performing basic accounting duties, such as reconciling accounts and preparing financial reports.
Assisting with other administrative tasks as required.

Qualifications:

High school diploma or equivalent; additional education or certification in office administration or related field is a plus.
Proven experience as an administrative assistant or in a similar role.
Experience with QuickBooks and Microsoft Office Suite (Word, Excel, Outlook).
Basic understanding of accounting principles.
Excellent organizational and time management skills.
Strong attention to detail and problem-solving abilities.
Exceptional communication and interpersonal skills.
Ability to work independently and as part of a team.