Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #61 on Engineering News-Record’s list of the Top 500 Design Firms.

JMT's Newark, DE Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity.

Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offer a rich benefits package, including:

Paid Leave Time Paid Holidays Paid overtime (1.5 x hourly rate) Affordable & Widely accepted health, dental and vision insurance Excellent 401K Retirement Plan Education Reimbursement program 

Pay range is $19-$25/hour. Salary range is based upon background and level of experience. 

 Essential Functions and Responsibilities

General Administration

Review and edit various documents.  Support office staff with document formatting. Create general communication/correspondence. Organize documents Schedule monthly Office Meetings, coordinate presenters and prepare draft agenda Copy, bind documents to create reports Process incoming/outgoing mail Answer and transfer incoming calls

Office Space

Maintain tidiness and organization of general office areas (breakroom, print room, supply room, conference rooms, lobby) Manage building lobby and JMT office access process (access codes and key cards) Be primary contact with the building management office Maintain breakroom supplies inventory, small appliances and coffee station Maintain print room – clean and organize as needed, monitor inventory of office supplies, copy paper and printer cartridges, and replace as needed

Coordination with outside vendors

Order meals for training sessions, meetings, and other events Coordinate office events such as awards banquets and holiday parties Manage vendors that support the office including breakroom supplies, office security, reproduction/print room, plant maintenance, offsite storage, etc.  Review and process invoices from vendors.

Additional Duties

Manage new employee on boarding process Oversee career fair process including scheduling with university and coordinating attendees/materials Manage the contract execution process Manage the subcontract process Expense Reports for Office Leader and Section Heads Assist with administrative tasks on various projects

 

Nonessential functions and responsibilities:

Perform other related duties as assigned