Description We are seeking an Administrative Assistant to join our team in the non-profit industry based in ROCHESTER, New York. This role will involve a variety of administrative tasks, including maintaining databases, handling correspondence, and assisting with staff recruitment. This role offers a contract to hire employment opportunity. Responsibilities: • Answer routine inquiries and forward complex queries to the appropriate team member • Assist in the recruitment process for staff members • Maintain and manage student and staff attendance records • Handle the school program referral process and maintain the associated database • Assist with the administrative functions of related service contracts, including correspondence and billing • Work closely with the Director on daily program activities • Manage revisions to various school management systems • Maintain program filing and record retention systems • Assist with mailings to student families throughout the year • Coordinate with Human Resources on professional certifications and licenses • Establish and maintain Clinic records for students • Demonstrate sensitivity and respect for the diverse cultural backgrounds and practices of students, staff, and families. Requirements • Minimum of 2 years of experience as an Administrative Assistant or in a similar role within a non-profit organization • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook • Experience with data entry and maintaining accurate records • Excellent customer service skills, with a history of handling inbound and outbound calls • Ability to manage and schedule appointments in an organized and timely manner • Experience in answering inbound calls and responding to inquiries promptly • Skilled in email correspondence, with a focus on clarity and professionalism • Ability to multitask, prioritize, and manage time effectively • Strong organizational and planning skills • Excellent written and verbal communication skills • High attention to detail and problem-solving skills • Ability to work independently and as part of a team. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .