Description We are looking for an Administrative Assistant to be based in San Jose, California. This role offers a long term contract employment opportunity. As an Administrative Assistant, you will be responsible for a variety of tasks including processing and maintaining customer records, answering phone inquiries, scheduling appointments, and ensuring the smooth operation of the office. Responsibilities: • Efficiently process customer credit applications and maintain accurate records. • Answer incoming calls and provide high-level customer service. • Manage complex calendars and assist in travel arrangements. • Coordinate logistics for meetings and conferences, both internally and externally. • Execute special projects from conception to completion. • Collaborate with other team members to ensure smooth operation. • Collect data and create analysis as per business needs. • Support new employees during the onboarding process. • Manage stock of office items as required. • Handle incoming and outgoing mail and other miscellaneous duties. Requirements • Proven experience in an administrative role • Proficient in MS Office Suite • Excellent skills in calendar management • Experience with travel arrangements and logistics • Ability to coordinate and manage meeting logistics • Familiarity with onboarding processes and procedures • Experience in coordinating meetings and events • Knowledge of general office administration procedures • Experience in veterans administration is a plus • Excellent organizational and multitasking skills • Strong communication and interpersonal skills • Detail-oriented and able to work with minimal supervision • High school diploma or equivalent; higher education or certifications a plus. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .