Description We are offering an engaging role for an Administrative Assistant in Newport News, Virginia, 23606, United States. This role is part of the administrative team and focuses on assisting the Tax department with various administrative tasks. This is a short term contract employment opportunity that functions within a traditional workplace setting. Responsibilities: • Assisting the tax department with various administrative tasks, including data retrieval from information systems such as invoices, tax exemption certificates, business licenses, etc. • Responding to requests from customers and vendors for copies of tax documents such as W-9 forms, business licenses, sales tax exemption certificates, etc. • Participating in special projects as required and providing support for corporate programs, goals, and initiatives. • Maintaining the repository of commonly requested forms and manually uploading certificates for data validation. • Performing general administrative duties and representing the company in a professional manner. • Abiding by all policies, rules, and regulations of the company, including all applicable safety rules, regulations, and procedures. • Gathering, compiling, and verifying information and entering it accurately into documents such as reports, presentations, or forms, and office systems such as SharePoint sites, databases, billing software, or spreadsheets. • Participating in associate meetings and communicating any concerns to management. • Executing other administrative tasks as assigned, while always maintaining strict confidentiality. Requirements • Demonstrated proficiency in Microsoft Office Suites, including Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint. • Proven customer service skills and phone etiquette, with an ability to handle various customer inquiries and issues professionally. • Strong knowledge of clerical duties such as scanning documents, creating presentations, handling invoices, and maintaining databases. • Ability to understand and follow company policies and procedures, including safety guidelines and regulations. • Excellent communication skills, both written and verbal, to effectively communicate with team members, vendors, and customers. • Experience with spreadsheets and tax accounting, including sales tax, is desirable. • Ability to maintain confidentiality of sensitive company information. • Willingness to lead special projects as required, demonstrating strong leadership and organizational skills. • Familiarity with general office equipment and administrative procedures. • Commitment to professional growth and proficiency in industry standards and best practices. • Ability to comply with local, state, and federal tax laws and regulations. • Experience with Microsoft Office Suites, including Word, Excel, Outlook, and PowerPoint. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .