Description Robert Half's client, and environmental company, is looking for an Administrative Assistant to join the team! This role is essential in supporting the administrative functions of the company. If you’re passionate about environmental sustainability and enjoy working in a research-driven environment, this is the perfect opportunity for you. Key Responsibilities: + Manage daily office operations, including answering phones, handling emails, and managing correspondence. + Maintain and order office and lab supplies, ensuring adequate stock levels. + Assist with basic financial tasks such as processing invoices, maintaining expense reports, and tracking the office budget using QuickBooks. + Organize and maintain both digital and physical filing systems. + Serve as the primary point of contact for vendors, clients, and visitors to the lab. + Coordinate communication between different departments and assist with internal communications. + Support the onboarding process for new employees, including paperwork and workspace setup. + Assist with planning and organizing lab events, team meetings, and external conferences. + Manage shipping and freight logistics both domestically and internationally. Requirements Qualifications: + Proven experience as an Office Administrator, Administrative Assistant, or similar role. + Proficiency in QuickBooks for financial tasks is required. + Strong organizational and multitasking abilities. + Excellent written and verbal communication skills. + Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Sheets. + Ability to manage tasks independently and meet deadlines. + Familiarity with office management systems and basic financial processes. + Experience in shipping and freight movement in the U.S. and worldwide. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .