Greets visitors / Answers phone calls
Administrator for time tracking system ( SmartBarrel, etc)
Coordinate with Staffing Agencies for timecard approvals, recruitment and on-boarding
Manage administrative access to project software tools (Procore, Facility Grid, etc)
Maintains various project and company trackers (Project Log, Procurement, Staff List, etc)
Office / Site Trailer appearance maintenance
Handles and prepares outgoing and incoming mail
Ships and receives packages
Processes correspondence, letters, forms, reports and various documents
Assists in project-specific employee on-boarding
Maintains various filing systems
Maintains office service log
Maintains office supplies
Issues and returns equipment for new hires/terminated employees (iPads, access cards, cell phones, laptops, etc.)
Ensures latest posters are displayed
Assists with Tool Tracking (PICs keys, gas monitors, etc.)
Assists with Tool Calibration
Organizes travel arrangements (hotels, flights)
Assists with expense reports
Issues drug screens for required random testing
Orders project-specific clothing
Issues purchase orders for material and subcontract labor
Keeps customers and vendors informed of changes and status updates
Organizes warehouse and tracking material received
Helps resolve billing issues
Prints and binds necessary files
Assists with office maintenance and fleet/truck issues
Helps IT resolve issues with any/all technology tickets
Creates Service Reports in Excel
Runs labor reports from HH2
Tracks Purchase Orders

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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