Job Title: Administrative Assistant Job Description + Greet guests in a professional, friendly manner and direct them to the reception sitting area and notify the appropriate party that their guest has arrived. + Professionally answer all incoming calls in a courteous and personable manner and transfer the person. + Open and distribute daily incoming mail. + Post daily outgoing mail and take to mailbox. + Prepare and mail field sales mail every Thursday in time to be posted that day. + Fold and mail checks for A/P. + Prepare UPS and FedEx shipments and overnight packages as needed. + Ship samples and process pick tickets accordingly. + Maintain Phone Directory and distribute as necessary + Prepare all supply orders, including coffee, office, kitchen, and building supplies. + Put away supplies as they are received in an orderly fashion. + Check inventory levels of coffee and pull stations regularly and stock as needed. + Schedule travel arrangements for sellers as needed. + Handle incoming faxes and/or forward to appropriate persons. + Schedule dry cleaning pick-up as needed. + Schedule conference rooms and company vehicle. + Provide assistance to those needing conference room set-up and beverage/breakfast/lunch service for meetings, including catering orders. + Arrange conference call and bridge lines as requested. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.