At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

To serve as the primary assistant to the Head of Financial Management & Planning, performing a wide variety of complex, sensitive, and confidential secretarial and administrative function

Roles and Responsibilities:

Secretarial / Administrative Support (50%)

Manage diary of Head of Financial Management & Planning - schedule appointments and meetings, diaries to manage conflicts and priorities to help navigate the dayManage logistic for all travel arrangement for all internal & external conference and business tripsPrepare presentations materials, management documentation and departmental reportingResponsible for day-to-day office supplies purchase, billing, expense reimbursement for Head of Financial Management & PlanningManage confidential and sensitive information and correspondence

Other Departmental / Business Duties (50%)

Act as the key coordinator for departments under HK Finance, specifically the Financial Management & Planning team, for administrative support and communicationManage departmental personnel activities such as new joiners & leavers’ administration, leave administration and overtime recordsAssist in various cross departmental projects to coordinate meetings, assemble and summarize information from a variety of sources for presentations and reports, follow up and track relevant deadlinesPerform ad hoc duties and support department heads as required

Minimum Job Requirements:

Degree holder with formal secretarial training8 years secretarial experience in sizeable organizationGood command of written & spoken EnglishProficiency in MS Word, Excel & PowerPointExcellent interpersonal and communication skillsSelf-motivated, independent with strong sense of responsibility

Others:

You are required to obtain relevant license if your job involves in regulated activities

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.