Job Title: Administrative Assistant
Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent email communication skills, strong organizational abilities, and a good memory for handling a high volume of part numbers. This role involves significant data entry, responding to customer emails, and dealing with difficult scheduling and challenging personalities. Experience with ERP systems and proficiency in Microsoft Word and Excel are essential.

ResponsibilitiesPerform data entry tasks with high accuracy.Respond to customer emails efficiently and professionally.Maintain organization within the email inbox, focusing on different customers.Handle difficult scheduling and manage challenging personalities.Utilize Microsoft Word and Excel for various administrative tasks.Work with ERP systems to manage data and processes.Ensure attention to detail, especially with numbers and addresses.Maintain a high level of attendance and punctuality.Essential SkillsProficiency in data entry and administrative support.Excellent customer service skills.Strong organizational skills.Ability to handle and remember thousands of part numbers.Proficiency in Microsoft Word and Excel.Experience with ERP systems.Strong email communication skills.Detail-oriented and able to focus on numbers and addresses.Additional Skills & QualificationsNo degree required; relevant experience is more important.Personable but not overly chatty.Strong recall ability.Articulate and able to communicate clearly.Takes pride in their work.Consistent work history with demonstrated tenure in previous positions.Work Environment

The position is onsite in Carlsbad, working with a team of 7 people. The work hours are from 8am to 5pm. The team is composed of quiet, analytical individuals who work hard and maintain a focused work environment.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.