Administrative Assistant

Position Title: Administrative Assistant

Location: 60 Temple Place Boston, MA 02111

Expected Duration: 6+ Months

Job Type: Part Time/22.5 hours a week, CONTRACT, ONSITE

Purpose of Position/Summary:

Job Description:

Responsibilities:

Assist Operations Assistant with the sorting of all incoming mail and deliver to staff mailboxes; handle incoming package deliveries and outgoing shipments from the office via FEDEX, UPS, or other shipping service; handle mail posting machine including ensuring balance of postage on machine is kept current; post daily outgoing mail and occasionally take large mailings to Post Office Assist Operations manager and Legal Council with record retention work to introduce hard files to the cloud and dissolve physical files by use of external services Assist with gathering information and preparation of internal newsletter Provide administrative support needs, answering and directing phone calls to Operations as other departments when possible and assist with conference room reservations, schedule appointments, and meetings Greet all MAPC visitors to the 6th floor reception area, and make sure they are assisted in a prompt and professional manner Assist and maintain and prep all conference rooms for meetings and other functions including equipment, supplies, food service request, room prep and clean up Assist in maintaining all office supplies, cleaning supplies, kitchen supplies, and other miscellaneous items Assist with preparation for meetings and Agency outings both in-house and externally including prep and planning and day of activities, as well as administrative functions

Qualifications:

Strong research skills and resourcefulness abilities Excellent professional phone manner, strong communication skills Extremely well organized and high attention to details Strong proficiency with Microsoft Office Professional suite andGoogle Suite Ability to type 55-60 words per minute. Strong written and verbal communication skills required Excellent problem-solving ability. Strong work ethic and able tomanage multiple tasks. Ability to work optimally in ateam environment. Proven interpersonal skills and ability to interact with all levels of management, internally and externally. Detail oriented with great accuracy. Some event planning experience will be beneficial to have. Ability to lift up to 50 pounds.

Interested candidates please send resume in Word format Please reference job code 231125 when responding to this ad.

Get job alerts by email. Sign up now! Join Our Talent Network! Job Snapshot Employee Type Contractor Location Boston, MA (Onsite) Job Type Admin - Clerical Experience Not Specified Date Posted 11/06/2024 Apply to this job. Think you're the perfect candidate? Apply Now