Airswift is looking for an Administrative Assistant to work with a major LNG client on an initial 1-year assignment likely to be extended.   Description:

Primary Purpose

Working primarily independently under limited supervision, performs advanced and highly complex administrative/clerical functions including: word processing or typing letters, memoranda and forms, produces presentation materials, keeps track of budgets, produces department reports, orders supplies, maintains files, answers telephones, schedules appointments/ conferences, makes travel arrangements, receives visitors, and sorts/distributes mail.

Duties and Responsibilities

May process time sheets, payroll, cashiering, budget, expense accounts and other financial records, coordinates with other departments as required, makes travel arrangements, schedules appointments, etc. Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.). Plans or schedules own work; coordinates and/or takes lead responsibility on special projects requiring advanced skills; may provide work direction for clerical group; may review work of others; may train others. Composes correspondence and reports for supervisor’s signature; researches, abstracts and compiles information and data for analyses; reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles report data; maintains complex accounting ledgers, petty cash funds, inventory, etc. Implements established safety procedures. Performs other duties as assigned (no more than 5% of duties).

Education

H.S. Diploma/GED required. College courses/vocational training desired. Technical/vocational college courses/training desired.

Experience

3+ years of related experience required.

Knowledge, Skills and Abilities

Must be able to operate a computer and peripheral equipment for word processing. Demonstrated knowledge of business application software including spreadsheets, presentations, databases, and word processing. Must possess intermediate math skills and be able to operate a calculator. Excellent oral and written communications skills required. Proficiency in computer software applications. Ability to handle multiple activities/projects and their deadlines.