We have an outstanding Contract to Hire position for an Administrative Assistant to join a leading Company located in the Cincinnati, OH surrounding area.
Responsibilities:Create a welcoming environment, and maintain company standardsMaintain professional, reliable, working relationships with internal teamsGreet and sign in visitors, issue visitor badgesEscort vendors as neededSchedule appointments/conferences for departmental staffAnswer telephones, route calls, take messages, and answer routine department inquiries effectivelyOrder and distribute general office supplies and stamps, and maintain inventoryHandle and distribute mail, send and create UPS packagesEnter and maintain data in electronic files, databases, and/or spreadsheetsUpdate shared internal calendar, update phone/email list, take ownership of internal office communications, and maintain internal organization chartsHandle BOA monthly reconciliation, handle POs, and approve UPS invoices and internal building rent invoicesInitiate and assist with scheduling, research, and planning program events and/or activitiesCoordinate all staff meetings, prepare slide presentations, and order food/drinks as neededHandle new hire ordering of equipment and desk set up, prepare new hire packetsWork with the IT department for new hire setup and troubleshooting issuesOrder logo items for new hires, and team members as neededAble to work with MS Office Suite (Word, Excel, PowerPoint, MS TEAMS, Outlook)Handle internal building issues and work with the building company to resolve and maintain fire extinguisher checks, and update fire safety and evacuation plansMaintain internal office equipment, copier, and HVAC unitAbility to work onsite daily - regular business hoursOther duties as deemed necessary
Basic Hiring Criteria:High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
Desired Qualifications:Proficiency in Microsoft Office Suite is required (Outlook, Word, Excel, PowerPoint, MS TEAMS)Proficiency in database managementThis position requires high attention to detailAbility to communicate with a diverse group of individuals in a professional and courteous mannerExcellent written and oral communication skills are necessary