With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

\n \n Job Description

Job Summary
The Administrative Assistant supports and assists general office activities and projects with
administrative tasks. Provides customer service support. Under moderate supervision, work may
involve contact with homeowners and board members.

Duties include but are not limited to:

\n\nOrganizes and prepares correspondence relating to association business.\nReceives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests.\nReviews invoices for completeness/accuracy of charges and prepare payable vouchers for
manager’s approval if not completed by Telephone Operator.\nProcesses and distributes incoming and outgoing mail for the office and Associations.\nPrepares and assists community managers with monthly board packages and in house mailings.\nUpdates homeowner and association information in C3 and shared files.\nRelieves concierge/telephone operators on an as needed basis.\nKeeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists
in supply stocking and distribution.\nProcesses print jobs, scanning and faxing as general office support when needed.\nFiles association documents for Community Managers. Arranges for delivery and pick up of
documents from storage when necessary.\nThe preceding functions have been provided as examples of the types of work performed by
employees assigned to this job classification. Management reserves the right to add, modify,
change or rescind the work of different assignment positions.\nOther duties as assigned.\n\n RequirementsKnowledge and Skills\n\nKnowledge of general office equipment (copier, fax, phone systems, etc.).\nKnowledge of conflict resolution techniques at a proficient level.\nProfessional communication skills (phone, interpersonal, written, verbal, etc.).\nProfessional customer service skills.\nSelf-motivated, proactive, detail oriented and a team player.\nTime management and time critical prioritization skills.\nBilingual preferred (English/Spanish fluent)\n\n

Education and Experience

\n\nHigh School diploma or GED Required\nAssociates Degree Preferred\n0 -- 3 years of directly related or closely related experience

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.