With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

\n \n Job Description

Full time Administrative Assistant role at the Regency at Dominion Valleyin Haymarket, VA.

\n

\n

Work hours: 8:30am - 5pm, M-F.

\n

\n

Daily tasks:

\n\nClubhouse Front Desk Administrative Assistant.\nMeet and greet homeowners, residents, guests, vendors and contractors.\nManage a multi-line phone system.\nResearch and respond to inquiries.\nIssue and update Member Access Cards.\nProvide administrative support to the Board of Directors, Committee Members, department staff, and management.\nSchedule and set up meeting room to include virtual access and audio visual.\nAssemble Board packets and New Homeowner Packets.\nAssist in facilitating New Homeowner Orientation.\nOversee (3) Recreation Attendants. Assist in scheduling.\nManage check-in log book for use of faculties and amenities.\nManage office supplies. Order when needed.\nEnter, code, and process AP invoices.\nReceive, sort, and distribute mail.\nReceive, log, track, and retrieve packages.\nOther duties as requested.\n\n

\n

\n Requirements\nHigh School Diploma or GED Required.\n1+ year of front desk administrative experience.\nCustomer service driven and team oriented.\nExcellent communication and follow-up skills (written and spoken).\nKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.\nKnowledge of typical business correspondence (grammar, structure, punctuation, spelling,etc.) at a proficient level.\nAbility to interpret verbal and/or written instructions at a proficient level.\nAbility to self-motivate, be proactive, detail oriented and successfully function as part of ateam.\n\n

\n

\n

\n

\n

#LI-PK1

\n

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.