POSITION SUMMARY

 

Reporting to Sr. Executive Assistant, the Administrative Assistant plays a critical role in maintaining the smooth function of the Executive Management team. Plans, directs, and coordinates administrative support services to senior management team.

 

RESPONSIBILITIES

Answers telephones, handles calls, and routes to appropriate individuals Ensures customers, vendors and employees are handled in a professional and courteous manner both on the telephone and in person Effectively manage and execute a wide variety of tasks including, but not limited to: managing executive and/or senior leaders team calendars, organizing domestic and international travel, coordinating meetings and events, and preparing presentations, as requested Assists with the completion of expense reports Prepare read ahead materials and review schedules in advance of each day Participate in meetings as required, prepare confidential meeting minutes and track actions Coordinate corporate events such as offsite training and town halls Support employee morale functions in conjunction with Human Resources Serve as project leader for special initiatives as assigned by EMT or Sr. Executive Assistant Prepares confidential correspondence, reports, and other complex documents Manages responsibility for archiving, records retention, data backups, and confidentiality of records Maintains an environment that fosters high performance and professional development Support compliance efforts Other duties as assigned

 

QUALIFICATIONS

H.S. Diploma Minimum of 3 years of related experience in a similar role with demonstrated analytical skills High level of effective interpersonal and communication skills, with ability to correspond with senior level clients, leaders, executive and others verbally and in writing Must have strong working ability with MS Office suite and file administration using Sharepoint and other software Desired skills include familiarity with Deltek, Concur and ADP Ability to make administrative and procedural decisions on sensitive and confidential issues Have the ability, willingness, and initiative to organize and lead collaborative efforts among a wide range of individuals and departments

 BENEFITS

 

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.

Medical, Vision & Dental Insurance Paid Time-Off Program & Company Paid Holidays 401(k) Retirement Plan Insurance: Basic Life & Supplemental Life Health & Dependent Care Flexible Spending Accounts Short-Term & Long-Term Disability Personal Development & Learning Opportunities On-the-job Training, Skills Development & Certifications Employee Referral Program Corporate Sponsored Events & Community Outreach

WORKING CONDITIONS

 

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.