SUMMARY

Provide administrative support in a variety of processes; maintaining a wide variety of records (stored both manually and electronically); verifying reports for accuracy and completeness.  Responsible for all aspects of office support including maintaining calendars, answering phones, handling mail, filing, maintaining equipment, ordering supplies, greeting, and assisting visitors and other office duties as assigned.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

Review, monitor, track and support the execution of personnel actions in Marine on Line (MOL), the Defense Civilian Personnel Data System and other media formats/applications. Prepare, edit, and route awards actions utilizing the Improved Awards Processing System or other means of submission. Assist in processing, distribution, and monitoring of tasks for completion within the Marine Corps Action Tracking System or other United States Marine Corps (USMC) I Navy enterprise application. Assist in processing personnel for joins and departures to include security actions for verifying eligibility and processing for access with higher headquarters. Assist in maintaining the JPAS PSM net and identifying members by review for submission of periodic investigations. Compose, review, edit, route, and track official written products using local or USMC/Navy enterprise formats and applications. Assist in travel planning and auditing, to include group lodging, coordinating with outside agencies for foreign travel requirements and country clearances, military travel registration systems as necessary, coordination and processing of travel authorizations to include use of the Defense Travel System and ensuring travel is in compliance with current travel regulations and processes. Audit travel to ensure each trip is in compliance with current travel regulations and processes. Coordinate with the appropriate command personnel for supplies. Compile information relevant to a command chronology and prepare for publication as approved. Maintain key documents archive using the enterprise Department of the Navy Tasks, Records, and Consolidated Knowledge Enterprise Repository (DoN TRACKER). Assist in developing and tracking execution of staff/division budgets and assist in the creation of funding requests or coordinating cross organizational travel funding. Provide general technical, information and data management to include design and maintenance of SharePoint collaborative sites and information repositories. Provide calendar management, initiating and monitoring schedule/meeting requests and prioritizing these requests. Participate in meetings and take minutes, capture all action items, and forward the minutes to the appropriate person for distribution. Assist in the preparation, publication and distribution of briefing materials associated with the execution of meetings/ events. Facilitate Integrated Product Teams (IPTs), special advisory boards, on-site and off-site working groups meetings. Maintain regular and punctual attendance. Perform other duties as required.

 

SUPERVISORY RESPONSIBILITIES

None.