We are looking for an Administrative Assistant to join our team in Stevensville, MD.

We are seeking a reliable and organized Administrative Assistant to provide essential support to our management team. The Administrative Assistant will assist with a variety of office tasks to ensure the smooth operation of our workplace. This role is ideal for someone seeking to contribute to the efficient functioning of our office. If you are a proactive individual with strong organizational skills and a willingness to learn, we invite you to apply.

Our comprehensive benefits package is designed to support your well-being and professional growth. We offer medical, dental, and vision insurance for you and your family, competitive salary, bonus programs, and 401K retirement plan, training opportunities, tuition reimbursement, vacation and PTO, paid holidays, gym reimbursements, and more! The targeted range for this position is $17 - $25/hr. Join us and be a part of a team that values your contributions and supports your goals! 

Primary Responsibilities:

Maintain accurate and up-to-date training records for all employees, ensuring timely updates in the training matrix. Support event planning and coordination to ensure successful execution. Serve as a liaison with corporate HR to facilitate smooth onboarding and offboarding processes for personnel. Collaborate with corporate HR on additional tasks and initiatives as required. Oversee the maintenance schedules for company vehicles, ensuring proper upkeep and documentation. Partner with the IT department to streamline the onboarding process for new employees. Prepare, format, and distribute memos, reports, and other essential office documents. Organize and maintain both digital and physical files within the company’s filing systems. Accurately input and retrieve data from spreadsheets, databases, and other organizational systems. Coordinate with vendors, service providers, and building management to address office needs and ensure smooth operations. Welcome and assist visitors, creating a professional and inviting office atmosphere. Provide support to team members by assisting with various tasks and projects as needed.

 

Competencies:

Previous office experience is a plus but not required. Strong communication skills, both verbal and written. Proficiency in basic computer applications (e.g., Microsoft Office, email). Excellent organizational and multitasking abilities. Friendly and welcoming demeanor.

The Dixon Group is an equal opportunity employer. It is the Company's policy and practice to recruit, hire, train, and promote individuals, as well as to administer all personnel actions, compensation, and benefits, without regard to race, religion, color, sex (including pregnancy, childbirth, and related medical conditions), gender identity or expression, sexual orientation, marital status, ancestry or national origin, age, disability, family medical history or genetic information, veteran status, military service, or any other factors protected by applicable law. This policy extends to all employees and applicants and to all aspects of the employment relationship.

The Dixon Group is committed to protecting the privacy rights of its employees and job applicants to the fullest extent required by applicable law. To that end, personal information will be collected solely for those legitimate business purposes recognized by law, and then maintained in a manner consistent with all applicable laws and regulations pertaining to document retention requirements. The Dixon Group does not sell personal information to third parties, and does not share such personal information with third parties except when authorized by law to do so (e.g., in response to a lawful subpoena; mandatory tax reporting; etc.)